Contract Coordinator

Tucker Mechanical•Rocky Hill, CT

2d•Onsite

About The Position

Tucker Mechanical, Inc. is looking for a qualified candidate to join our company as a Contract Coordinator. The Contract Coordinator will be an integral part of the Service Department. This position will support several divisions within the Service Department, performing a variety of activities through the means of clerical and administrative support of incoming and outgoing contract correspondence. This role will perform and oversee the implementation of all Planned Maintenance Agreements and assist in the processing of contracts during and following the bid process. This position requires someone who is self-directed, the ability to multitask, and detail oriented.

Requirements

Excellent interpersonal and communication skills
Ability to manage multiple tasks and deadlines
Previous construction industry experience is preferred.
Key competencies are initiative, communication, teamwork, and time management.
High School diploma required
Must demonstrate proficiency in Microsoft Office applications, (i.e., Outlook, Word, and Excel).
Proficiency with Adobe or Bluebeam PDF software suite.
Must demonstrate integrity, honesty, professionalism, and commitment to company values
Must be self-motivated and able to work efficiently in a fast-paced environment
Must have excellent organizational, communication, strategic, technical, analytical, problem solving, and multi-tasking skills
Must have high standards of quality with attention to detail
Must build positive working relationships with multiple levels of employees, management, suppliers, and customers
Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customer, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.

Nice To Haves

College degree preferred
Knowledge of the HVAC Service/Construction industry and contract documentation.
COINS software experience is preferred but not required

Responsibilities

Review and process contract turnover documentation for Planned Maintenance Agreements provided by Account Executives and Department Leaders
Create Planned Maintenance Agreements and billing schedules within the COINS software database
Set-up and manage Planned Maintenance contract job files.
Maintain and update asset data for Planned Maintenance Agreements
Review Maintenance Agreements Quarterly / Annually to confirm performance, budget constraints and ensure compliance with contractual obligations
Generate and distribute Planned Maintenance renewal letters
Work with the Warehouse Manager to organize and procure monthly filter orders
Work closely with Service Coordinators and Field Supervisors to ensure the Field Team has been provided with all required documentation
Manage Planned Maintenance contracts in customer portals
Weekly Market Recovery tracking
Assist Account Executives, Dept Managers and Project Managers with bid preparation, submittal activity, project file organization, pre-qualification requirements, etc
Initiate and coordinate Prevailing Wage/Certified Payroll requirements for projects, as needed
Secure bid bonds, letter of surety, and insurance requirements during the bidding process.
Assist, as needed with PO entry / reconciliation / coordination within the department
Other related duties as assigned or needed.