Contract Officer

City of New York•New York City, NY

13h•Hybrid

About The Position

The NYC Department of Finance (DOF) is responsible for administering the tax revenue laws of the city. The Administration and Planning Division manages and oversees administrative and operational services for the agency, including the Offices of Financial Management, Purchasing and Contracts, Operational Services, and Diversity and Inclusion. The Office of Purchasing and Contracts (OPC) serves as the central procurement unit, overseeing the procurement of goods and services for the Department of Finance. This office manages the department’s contract portfolio and ensures compliance with the M/WBE program. The OPC is seeking an experienced and motivated Contract Officer to process capital and expense goods and services from initiation to registration, utilizing various procurement methods while adhering to City's PPB Rules and Directives.

Requirements

Permanent in the Procurement Analyst Civil Service Title or reachable on the Procurement Analyst Exam No. 1194 or 3114 or permanent in a comparable Civil Service Title eligible for a 6.1.9 Title Change.
A baccalaureate degree from an accredited college or university; or
An associate degree or completion of 60 semester credits from an accredited college or university, and 12 months of satisfactory, full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
A four-year high school diploma or its educational equivalent and two years of satisfactory full-time professional experience as described in "2" above; or
A combination of education and/or experience equivalent to "1", "2" or "3" above.
College education may be substituted for professional experience under "2" or "3" above at the rate of 30 semester credits from an accredited college or university for 6 months of experience.
All candidates must have at least a four-year high school diploma or its educational equivalent.
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "2" above.

Responsibilities

Under general supervision and with considerable latitude for independent initiative, procures goods and services of a highly complex nature, from receipt of purchase request to registration, and in compliance with the PPB Rules, Comptroller's directives, agency procedures, and appropriate guidelines.
Work with DOF divisions to help them understand the steps necessary to develop major procurements from initiation of project through contract expiration.
Work closely with DOF Legal's team by preparing and reviewing contract documents for Legal and vendor's review before submitting to Law Department.
Review contract specifications to ensure conformity to agency's requirements and City mandates for highly complex and specialized purchases for goods and services such as IT standard services, professional services, banking services.
Perform all activities associated with Requests for Proposals (RFP) and Competitive Sealed Bids (CSB) as well as other procurement methods to procure major contracts for core DOF services.
Conduct due diligence research relating to Contractor’s capability and business integrity by processing responsibility determinations using PASSPort and other resources.
Process contract modifications including but not limited to amendments, renewals, extensions, etc.
Enforce and monitor compliance with the City's PPB Rules, Executive Order 50, Citywide Insurance requirements for vendors, and New York City Charter.
Analyze existing procurement processes to determine the potential for efficiency improvements.
Coordinate with M/WBE team to establish the utilization goals in contracts to meet the requirements of the M/WBE Program.
Assist other staff in the absence of Contract Director.
Provide reporting, analytical support, and special projects, as needed.
Assist with special projects as assigned.