Contract Officer

City of New York • New York, NY

1d • $69,736 - $97,480 • Hybrid

About The Position

The NYC Department of Finance (DOF) is responsible for administering the tax revenue laws of the city. The Administration and Planning Division oversees administrative and operational services, including the Offices of Financial Management, Purchasing and Contracts, Operational Services, and Diversity and Inclusion. The Office of Purchasing and Contracts (OPC) is the central procurement unit for the Department of Finance, managing the department's contract portfolio and ensuring compliance with M/WBE program requirements. The OPC is seeking an experienced and motivated Contract Officer to process capital and expense goods and services from initiation to registration, utilizing various procurement methods while adhering to City's PPB Rules and Directives.

Requirements

• Permanent in the Procurement Analyst Civil Service Title or reachable on the Procurement Analyst Exam No. 1194 or 3114 or permanent in a comparable Civil Service title eligible for a 6.1.9 title change.
• A baccalaureate degree from an accredited college or university; or
• An associate degree or completion of 60 semester credits from an accredited college or university, and 12 months of satisfactory, full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
• A four-year high school diploma or its educational equivalent and two years of satisfactory full-time professional experience as described in "2" above; or
• A combination of education and/or experience equivalent to "1", "2" or "3" above. College education may be substituted for professional experience under "2" or "3" above at the rate of 30 semester credits from an accredited college or university for 6 months of experience. However, all candidates must have at least a four-year high school diploma or its educational equivalent.
• To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "2" above.

Nice To Haves

• Candidates must indicate their Employee Identification Number (EIN) when applying.
• Candidates must indicate in their cover letter their permanent Civil Service title or indicate their list no. for Exam No. 1194 or 3114.

Responsibilities

• Under general supervision and with considerable latitude for independent initiative, procures goods and services of a highly complex nature, from receipt of purchase request to registration, and in compliance with the PPB Rules, Comptroller's directives, agency procedures, and appropriate guidelines.
• Work with DOF divisions to help them understand the steps necessary to develop major procurements from initiation of project through contract expiration.
• Work closely with DOF Legal's team by preparing and reviewing contract documents for Legal and vendor's review before submitting to Law Department.
• Review contract specifications to ensure conformity to agency's requirements and City mandates for highly complex and specialized purchases for goods and services such as IT standard services, professional services, banking services.
• Perform all activities associated with Requests for Proposals (RFP) and Competitive Sealed Bids (CSB) as well as other procurement methods to procure major contracts for core DOF services.
• Conduct due diligence research relating to Contractor’s capability and business integrity by processing responsibility determinations using PASSPort and other resources.
• Process contract modifications including but not limited to amendments, renewals, extensions, etc.
• Enforce and monitor compliance with the City's PPB Rules, Executive Order 50, Citywide Insurance requirements for vendors, and New York City Charter.
• Analyze existing procurement processes to determine the potential for efficiency improvements.
• Coordinate with M/WBE team to establish the utilization goals in contracts to meet the requirements of the M/WBE Program.
• Assist other staff in the absence of Contract Director.
• Provide reporting, analytical support, and special projects, as needed.
• Assist with special projects as assigned.

Benefits

• This position may be eligible for remote work up to 2 days per week, pursuant to the Remote Work Pilot Program agreed between the City and the Collective Bargaining Unit representing employees serving in the civil service title.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level