CONTRACT MANAGER SPECIALIST - 60005126

State of Florida•Tallahassee, FL

2d•$50,585 - $65,000•Onsite

About The Position

The Florida Department of Children and Families (DCF) is the state of Florida’s social services agency. The agency oversees services for child safety, fostering, adoption, domestic violence, adult protective services, refugees, homelessness, mental health, substance abuse, childcare providers, human trafficking and public assistance. The agency’s mission is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency. Within DCF, the Substance Abuse and Mental Health (SAMH) Program office is recognized as the single state authority for substance abuse and mental health services. The Office of SAMH is statutorily responsible for the planning, evaluation, and implementation of a comprehensive statewide system of care for the prevention, treatment, and recovery of children and adults with serious mental illnesses or substance use disorders. This is a highly responsible and professional position serving as a Contract Manager within the Contracts Unit. The ideal candidate will be a collaborative team player who works seamlessly across all sections within the program office. This role requires the use of independent judgment, a proactive approach to responsibilities, and exceptional attention to detail. If you are driven, organized, and thrive in a fast-paced environment, we encourage you to apply. This is a professional position performing highly responsible technical, consultative and administrative work. This position serves as a contract manager, managing multiple contracts for the central Substance Abuse and Mental Health (SAMH) program offices.

Requirements

Four (4) years of experience in customer service, contract management, project management, procurement or other related business field.
Must successfully complete contract and grant management training and obtain Contract Manager certification within six (6) months of hire, in accordance with section 287.057(15)(c), Florida Statutes.
Possess at least five (5) years of experience managing contracts with an annual value exceeding $5 million, in accordance with section 287.057(15)(d), Florida Statutes.
Knowledge of statutes, regulations, and policies related to community and facility-based substance abuse and mental health services
Knowledge of statutes, regulations and policies related to procurements and contract management.
Knowledge of basic management principles.
Knowledge of methods for compiling, analyzing and evaluating data.
Ability to conduct fact finding research.
Knowledge of government accounting systems.
Knowledge of mental health and substance abuse service and regulatory systems.
Knowledge of quality assurance techniques.
Skill in writing and preparing operational procedures and project reports.
Skill in understanding and applying laws, rules, regulations, policies and procedures.
Proficiency using basic computer equipment and Microsoft Office software applications.
Ability to communicate effectively both verbally and in writing.
Ability to understand and apply applicable statues, rules, regulations, policies and procedures.
Knowledge of problem-solving techniques.
Ability to establish and maintain effective working relationships with others.

Nice To Haves

Currently a Florida Certified Contract Manager (FCCM) or held a FCCM certificate within the last five years.
Working knowledge and experience using MyFloridaMarketPlace (MFMP) applications (i.e., Buyer, Sourcing, Vendor Information Portal, etc.), of contract or grant management, auditing invoices for contracted vendors or service providers, or of program research and evaluation.
Professional administrative work experience (i.e., supervisory, managerial, purchasing agent, budget analyst, etc.).
Associate or bachelor’s degree from an accredited college or university.
Experience auditing invoices for contracted vendors or service providers.
Experience in areas such as purchasing, procurement, budgeting, financial analysis, or related functions (e.g., Purchasing Analyst, Purchasing Agent, Budget Analyst, Financial Analyst, etc.).

Responsibilities

Develop contract and grant agreement documents in accordance with state rules, statutes and department policies.
Serve as single point of contact with service providers, ensuring positive provider relations and timely and effective resolution of issues.
Review and approve deliverables, monitoring provider performance and ensuring accountability for service provision.
Review, approve and process provider invoices and maintain detailed accounting and expenditure documentation.
Maintain official contract and grant agreement files in accordance with statute, department operating procedures, funding source requirements and requirements of the Department of Management Services and the Department of Financial Services.
Perform contract monitoring for assigned contracts and participate in cross-unit program monitoring team activity as needed. Monitoring activity includes on-site monitoring, desk audits, file reviews, corrective action planning and technical assistance where necessary.
Perform contract renewal, amendment and closeout duties, including contract evaluation and review and documentation of provider performance.
Coordinate with SAMH programmatic subject matter experts to Negotiate contract terms and conditions, Conduct cost analyses of provider budgets, and Ensure ongoing provider delivery of quality services and adherence to contract terms and performance expectations in a positive, professional, transparent and accountable manner.
When needed, collaborate with SAMH programmatic subject matter experts to identify appropriate mechanisms for contracts, purchase orders and general procurement.
When needed, contribute to the development and implementation of competitive solicitations in concert with applicable rules and statutes and serve as assigned to support the SAMH procurement manager.
Conduct regular and ad hoc analyses of budgets, expenditure reports, projections, and other financial documents related to SAMH contracts and grant agreements for compliance with federal and state statutes and regulations, applicable funding restrictions and operating procedures and general accepted accounting principles.
Perform other related duties as required.