Contract Managment Specialist 2

New York State Department of Agriculture and Markets • Albany, NY

7d • Hybrid

About The Position

The New York State Department of Agriculture and Markets is hiring a Contract Management Specialist 2 (CMS 2) in Albany, NY. The core responsibilities encompass comprehensive contract and procurement management, overseeing the entire lifecycle from the development of Requests for Proposals (RFPs) and bid proposals to the awarding of contracts, managing vendor performance, and processing payments. This role also involves serving as the primary internal expert and consultant on all technical contract matters, providing guidance to management and program divisions. A significant aspect is the supervision and development of staff within contract management, purchasing, and accounts payable units, including task delegation and performance evaluations. Furthermore, the position is responsible for developing, revising, and ensuring adherence to procurement policies, procedures, and state finance rules, alongside maintaining financial oversight by confirming proper fund appropriation, adequate competition, and compliance with payment laws and regulations. Regular reporting and analysis of contract specifications and transactions for executive staff are also key duties, as is directing and supervising the Department's Minority/Women-Owned Business Enterprise Program. The role also involves improving systems for procurement efficiency, vendor communication, and decision-making, and representing the Department on interagency workgroups to streamline procurement activities.

Requirements

• Current Department of Agriculture and Markets employee and one year of permanent, contingent-permanent, or 55 b/c service as a Contract Management Specialist 2, G-23; if you have less than one year, you must be reachable on the current eligible list for this location if one exists.
• One year of permanent, competitive service in a title designated as appropriate for transfer under Section 70.1 of the Civil Service Law. Such titles include but are not limited to Associate Budgeting Analyst, G-23 or Office Services manager, G-23.
• One year of permanent, contingent-permanent, or 55 b/c service as a Contract Management Specialist 1, G-18 (for Non-Competitive Promotion and Provisional Appointment).
• Previous permanent New York State employees who resigned their positions may be reinstated to their former positions, or to positions to which they were eligible for transfer or reassignment without further examination. Employees separated from their positions may be reinstated within one year of the date of their separation. Employees separated from their positions who have also been separated from state service for more than one year may be reinstated upon approval by the state Civil Service Commission.

Responsibilities

• Comprehensive contract and procurement management, overseeing the entire lifecycle from the development of Requests for Proposals (RFPs) and bid proposals to the awarding of contracts, managing vendor performance, and processing payments.
• Serving as the primary internal expert and consultant on all technical contract matters, providing guidance to management and program divisions.
• Supervising and developing staff within contract management, purchasing, and accounts payable units, including task delegation and performance evaluations.
• Developing, revising, and ensuring adherence to procurement policies, procedures, and state finance rules.
• Maintaining financial oversight by confirming proper fund appropriation, adequate competition, and compliance with payment laws and regulations.
• Regular reporting and analysis of contract specifications and transactions for executive staff.
• Directing and supervising the Department's Minority/Women-Owned Business Enterprise Program.
• Improving systems for procurement efficiency, vendor communication, and decision-making.
• Representing the Department on interagency workgroups to streamline procurement activities.

Benefits

• Inexpensive Health Insurance options
• Free dental and vision coverage
• NYS Pension Plan membership
• Generous paid time off (5 days of personal time, 13 vacation days, 13 sick days, and 13 paid holidays within the first year)
• Potential eligibility for Federal Public Service Loan Forgiveness Program (PSLF)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed