Senior Managment Analyst

City of Marina•Marina, CA

About The Position

The Senior Management Analyst provides administrative, budgetary, grant, and workflow support to departmental projects and programs. The role analyzes practices and procedures and recommends organizational, operational, policy, and procedural improvements; conducts needs analyses, feasibility studies, and evaluations; and develops, summarizes, and maintains administrative and fiscal records. The analyst fosters cooperation among City departments and serves as a liaison to community, public, and regulatory agencies. This position is assigned to the Marina Police Department and supports public safety data analysis and technology platforms, including Mark43, Peregrine, Crossroads, Lexipol, license plate reader systems, and video systems. The work emphasizes statistical reporting, compliance reviews, and budget and grant support. A background investigation and CLETS/CJIS clearance are required. The position performs professional-level administrative and programmatic work, including budget development and administration, financial reporting, grants, purchasing, database and contract administration, management analysis, public information, and program evaluation. It may oversee complex programs and projects, manage program budgets and grant funds, ensure legal and regulatory compliance, and represent the City to applicants, community groups, committees, and other stakeholders. The analyst works under general supervision or direction and may supervise or provide technical and functional direction to staff. The work is primarily performed in a standard office environment with moderate noise, controlled temperatures, and no direct exposure to hazardous physical substances. Duties may require driving to City and meeting sites, interacting with upset staff or members of the public, and occasionally lifting, carrying, pushing, or pulling objects up to 25 pounds.

Requirements

Education equivalent to graduation from an accredited four-year college or university, with major coursework in accounting, finance, business or public administration, or a closely related field.
Three years of professional administrative or analytical experience.
Possession of, or ability to obtain, a valid California driver's license.
Ability to develop goals, objectives, policies, procedures, and work standards.
Ability to coordinate program administration, budgeting, and fiscal reporting.
Ability to perform responsible administrative work using independent judgment and initiative.
Ability to plan and conduct management, administrative, operational, and research studies.
Ability to analyze, interpret, summarize, and present administrative and technical information and data.
Ability to prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
Ability to interpret, apply, explain, and ensure compliance with applicable laws, regulations, policies, and procedures.
Ability to organize and prioritize multiple projects and meet critical deadlines with minimal direction.
Ability to establish and maintain filing, record-keeping, and tracking systems and operate modern office equipment and software.
Ability to communicate effectively in person, by telephone, and in writing, and to establish effective working relationships.
Ability to work in a standard office setting, operate a motor vehicle, and occasionally lift, carry, push, or pull objects weighing up to 25 pounds.
A background investigation and CLETS/CJIS clearance are required.

Nice To Haves

An advanced degree.
Experience in municipal government.
Crime or police intelligence experience.

Responsibilities

Conduct or assist with studies and surveys, collect information, analyze findings, and present recommendations to management.
Assist in developing departmental goals, objectives, policies, procedures, work standards, and administrative control systems.
Participate in and oversee departmental budget development and administration, monitor revenues and expenditures, and recommend solutions to budgetary problems.
Coordinate and perform administrative and programmatic work involving budgets, financial reporting, grants, purchasing, database management, contracts, management analysis, public information, and program evaluation.
Plan, oversee, and administer complex department-specific programs and projects, including budgets, revenue projections, multi-year cash-flow analysis, cost containment, and grant disbursements.
Direct assigned program activities, ensure legal and regulatory compliance, review applications, ensure awards remain within funding limits, and communicate award decisions to applicants.
Serve as a liaison to employees, organizations, community groups, and the public; provide program information and assistance; respond to complaints and questions; and recommend corrective actions.
Participate in developing and implementing new or revised programs, systems, procedures, and operating methods; analyze data and recommend staffing, equipment, and facility needs.
Conduct analytical and operational studies involving financial, budget, personnel, operational, and administrative issues; evaluate alternatives and recommend or help implement approved changes.
Prepare technical records, reports, correspondence, policies, procedures, and recommendations, including City Council agenda reports and materials for commissions, committees, and staff.
Coordinate community events, conduct outreach and public education, explain City policies to residents, and represent the City at committees and stakeholder meetings.
Identify alternate funding sources and ensure compliance with funding, accounting, reporting, and applicable legal requirements.
Consult with management staff regarding administrative and support services, contracts, agreements, and grant reporting.
Maintain records and files and develop records storage and retention schedules.
Communicate information and statistical summaries to colleagues, managers, employees, the public, and representatives of organizations.
Develop programs to implement City Council priorities.
Operate and maintain standard office equipment, computer equipment, and specialized software applications.