Contract Management Coordinator

Cobb County Government•Procurement Services Department, GA

4d•Onsite

About The Position

The purpose of this classification is to coordinate and manage county wide contracts. This role involves monitoring and maintaining county-wide multi-departmental contracts, ensuring compliance with requirements, and providing support and training to county departments. The coordinator will administer the department's contracting database, generate reports, and identify system improvements. Additionally, the role requires collaboration with other departments for audits and may involve duties related to surplus property.

Requirements

Bachelor's Degree in Business Administration, Accounting, Public Administration, Contracts or related field.
Three years of public purchasing, contracts, or financial management experience within a public-sector organization.
Any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this position.
Must possess and maintain a valid driver's license.

Responsibilities

Monitors and maintains County-wide multi-departmental contracts.
Maintains contract documents and details in a computer database.
Coordinates with County departments regarding database use and function.
Serves as the contract representative for related contracts.
Maintains past contracts for future-use requests for similar contracts.
Monitors current contracts for expiration, termination, and renewal.
Monitors bonding and insurance requirements.
Conducts research regarding materials, equipment, support services, and other items.
Identifies modifications to current contract and procurement practices and recommends them.
Supplies departments with related reports and notices.
Monitors agenda items for new and/or renewals of contracts, ensuring all documents are received and entered into the contract database.
Collects and reviews department's self-audits for contracting.
Provides assistance and a review assessment for self-audits.
Coordinates with the Internal Audit Department to perform audits of Contract Management Initiative processes.
Develops and implements training programs for contract implementation, administration, maintenance, and contract database use and functionality.
Administers the department contracting database.
Develops queries and reports using application reporting tools.
Generates periodic reports on all contracts for County administrators.
Reviews and analyzes system functions and operations.
Identifies system deficiencies or modifications.
Performs other related duties as assigned.