Contract Management Coordinator
About The Position
The Arizona Department of Health Services promotes and protects the health of Arizona’s children and adults. Our mission is to promote, protect, and improve the health and wellness of individuals and communities in Arizona. We strive to set the standard for personal and community health through direct care, science, public policy, and leadership. ADHS promotes alternative work schedules, flexible hours. We have positions that can fit any stage in your career; from entry to senior level. We offer a robust benefit package, including the ADHS Student Loan Assistance Program, where eligible employees can receive up to $300.00 per month for their outstanding student loans. Come check us out and see how you can make a difference in the lives of all Arizonans. This Contracts Manager position will support purchasing and administrative functions within our department. This role will work closely with area management, procurement, finance, and vendors to ensure the smooth execution of procurement activities, budget planning, and documentation processes. The ideal candidate will be organized, communicative, and comfortable working in a fast-paced environment with multiple stakeholders.
Requirements
- Familiarity with financial documentation, general ledger coding, and budget processes.
- Proven experience in procurement, purchasing, or administrative coordination preferred.
- Strong communication and problem-solving skills.
- Proficient in Microsoft Office and financial or procurement systems (experience with document request systems a plus).
- Ability to work collaboratively with cross-functional teams.
- Detail-oriented with excellent organizational and time management abilities.
- Driver’s License Requirements.
- All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Nice To Haves
- experience with document request systems a plus
Responsibilities
- Collaborate with area management and the procurement team to develop and implement a comprehensive purchasing plan for the fiscal year.
- Submit purchase requests through the agency’s Document Request System, ensuring all required documentation is accurate and complete, proper general ledger codes are used, and sufficient funding is available.
- Monitor the status of purchase orders, track deliveries, and review invoices for accuracy.
- Partner with vendors and internal departments (finance, purchasing, accounting) to resolve order delays and discrepancies, ensuring operational deadlines are met.
- Participate in the accounts payable 3-way match process to verify that invoices align with corresponding purchase orders and receipts.
- Build and maintain strong relationships with suppliers to obtain quotes, product details, and ensure favorable procurement terms.
- Manage and prepare documentation related to travel, professional development, and training for personnel within the assigned area.
- Other duties as assigned as related to the position.
Benefits
- Affordable medical and dental insurance plans
- Paid vacation and sick time
- Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
- 10 paid holidays per year
- Wellness program and plans
- Life insurance
- Short/long-term disability insurance
- Defined retirement plan
- Award winning infant at work program
- Credit union membership
- Transit subsidy
- ADHS Student Assistance Pilot Program
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
