Contract Coordinator (Contracts & Compliance)

City of San Antonio•78205, TX

1d•Onsite

About The Position

Under general direction, the Contract Coordinator coordinates and conducts contract initiation, monitoring, and compliance activities in accordance with the City's contracting policies and procedures. The role is based primarily in an office environment and may include supervising assigned staff. The position is with the San Antonio Metro Health District (SAMHD), which provides public health services to clients who may face risks of exposure to and transmission of vaccine-preventable diseases. Employees in high-risk positions must obtain relevant immunizations under SAMHD Policy DM13.2; exemption requests will be reviewed and considered. SAMHD is committed to advancing community health equity and fostering a workplace where staff feel valued, respected, and accepted. Employees are expected under SAMHD Policy DM15.1 to apply a health equity lens to programs, services, and decisions that directly affect the communities served. The work location is City Tower, 100 W. Houston Street, San Antonio, TX 78205. Work hours are 7:45 a.m. to 4:30 p.m., Monday through Friday.

Requirements

Bachelor's degree from an accredited college or university, subject to the stated substitutions for related experience or higher education.
Three years of increasingly responsible experience in contract management, preparation, or compliance, subject to the stated substitutions for related experience or higher education.
Knowledge of contract management standards, planning, solicitation processes, contract monitoring, and compliance practices.
Knowledge of federal, state, and local laws, ordinances, policies, procedures, and regulations pertaining to contracts.
Ability to operate a computer keyboard and other basic office equipment.
Skill in utilizing a personal computer and associated software programs.
Ability to understand contract management data, documents, and reports.
Ability to understand and interpret financial and cost accounting data.
Ability to work independently and perform contract services projects from inception to completion.
Ability to communicate effectively.
Ability to establish and maintain effective working relationships with co-workers, City Management and their staff, vendors and contract providers, and the general public.
Ability to maintain confidentiality of information.
Ability to perform the intellectual and analytical requirements of the position, including decision-making.

Nice To Haves

Contracts experience.
Experience with the City's Request for Council Action process.
Valid Class C Texas Driver's License.

Responsibilities

Implement practices and procedures established for contract initiation, monitoring, or compliance.
Perform initiation, monitoring, or compliance activities for City contracts.
Prepare detailed written reports and presentations regarding contracting projects.
Perform special reviews, projects, and programs, and may prepare Requests for Proposals (RFPs).
Provide technical assistance and direction regarding contract compliance.
Provide staff support as required for special projects.
Provide direction to staff regarding improvements to contracting procedures.
Supervise staff and provide direction regarding contract compliance issues and related matters.
Oversee contract negotiations, terminations, and renegotiations.
Approve or reject requests for deviations from contract specifications and delivery schedules.
Develop contract compliance work plans and objectives.
Conduct presentations regarding contracting projects.
Perform related duties and responsibilities as required.