Contract Compliance Supervisor

City of Jacksonville • Jacksonville, FL

20h

About The Position

The Contract Compliance Supervisor performs technical work at the working-supervisor level, coordinating and monitoring contract compliance and administrative activities related to correcting property safety code violations and supporting lot identification. The role requires handling complex administrative procedures, processing client files using income documentation, and researching property ownership through real estate records and documents. The supervisor assigns, schedules, monitors, reviews, and evaluates staff work, coordinates with contractors and other stakeholders, and exercises judgment in applying procedures to varying situations. Work is performed in both field and office environments, under limited supervision, with assignments reviewed for quality, timeliness, and adherence to established policies and methods. Fieldwork may involve adverse weather and terrain; associated risks and hazards are described as minimal.

The position requires knowledge of contract administration, property ownership research, real estate records, title searches, appraisals, purchasing and accounting procedures, and abatement equipment. It also involves preparing and interpreting contract and property documents, maintaining confidential client files and project records, reviewing applicable regulations, communicating with property owners and community members, and training staff and contractors. A valid driver's license and City of Jacksonville public driver certification are required. The probationary period for this class is one year.

Requirements

• Five years of education and/or experience in contract administration, analysis, and contract execution to ensure contract compliance.
• A valid driver's license is required before appointment and must be maintained during employment.
• Must qualify for, obtain before appointment, and maintain a City of Jacksonville certification as a public driver.
• Knowledge of complex administrative functions, client-file processing using income documentation, and property ownership research.
• Knowledge of complex procedures for processing, reading, and interpreting transactions, appraisals, closing statements, and public records to establish property ownership.
• Knowledge of title searches, appraisals, and real estate public records and documents.
• Knowledge of equipment used in land clearing, mowing, trimming, cutting, trash removal and disposal, demolition, board-ups, repairs, and other abatement actions.
• Knowledge of purchasing and accounting policies and procedures.
• Skill in preparing cost estimates, bid specifications, contracts, work orders, proceed orders, and related documents.
• Skill in interpreting measurements, legal descriptions, plat maps, deeds, property records, and related materials.
• Skill in coordinating and monitoring contract administration activities and maintaining information and records systems.
• Ability to read and interpret property deeds and titles, legal descriptions, maps, plats, and other real estate assessment tools.
• Ability to operate a personal computer and use word-processing, spreadsheet, database, and related software, as well as printers, copiers, and scanners.
• Ability to train, assign, schedule, monitor, review, and evaluate assigned staff.
• Ability to perform mathematical calculations, including algebra.
• Ability to review and interpret local, state, and federal regulations pertinent to contract abatement.
• Ability to track and understand financial systems related to contract compliance.
• Ability to communicate effectively verbally and in writing and to prepare and maintain correspondence, records, and reports.
• Ability to operate a motor vehicle and travel several city blocks on foot.
• The probationary period for this class is one year.

Nice To Haves

• Experience with legal documents regarding real estate transactions and union contracts is preferred.
• A bachelor's degree in public administration, business administration, construction management, contract management, or a related field is preferred.

Responsibilities

• Coordinate and monitor contract administration activities for correction of property safety code violations.
• Assign, schedule, monitor, review, and evaluate the work of assigned staff.
• Prepare and review cost estimates, bid specifications, contracts, work orders, proceed orders, and related documents.
• Develop and recommend policies, procedures, and schedules for contract administration activities.
• Research and analyze appraisals, public records, and other real estate documents to determine property status, ownership, taxes, liens, and judgments.
• Maintain accurate client information, records, documents, and filing systems in compliance with applicable guidelines, while protecting confidential information.
• Complete file audits to verify required documentation is present and compliant with regulations.
• Coordinate pre-bid meetings with contractors and procurement representatives.
• Respond to inquiries about contract administration and provide information and guidance to property owners.
• Coordinate with contractors, inspectors, surveyors, engineers, title companies, and others on code-violation abatement matters.
• Establish and maintain record-keeping systems, spreadsheets, and software applications to track abatement projects and fiscal records.
• Generate and maintain a list of qualified contractors and investigate and resolve contract-related problems.
• Review and interpret local, state, and federal regulations concerning contract abatement and lot acquisition.
• Conduct training on contract compliance processes and inspection procedures; train and instruct subordinates on equipment operation, policies, and procedures.
• Prepare, maintain, and review correspondence, reports, and forms.
• Inspect properties and structures involving detailed or complex abatements.
• Assemble and initiate title searches, land surveys, and other documents.
• Attend community meetings and promote awareness of nuisance abatement and building and structure safety codes.
• Analyze and construct contractual language.
• Communicate direction, manage for results, lead organizational change, assign responsibility, take corrective action, and evaluate, develop, and motivate employees.
• Act as interim for the direct supervisor in their absence.
• Operate standard office equipment and related word-processing, spreadsheet, database, and other software.
• Travel several city blocks on foot to meet with the Office of General Counsel, vendors, and contractors.
• Perform related work as required.

Benefits

• Four weeks off during the first year of employment.
• Twelve paid holidays and a personal leave day.
• Low- and no-cost health insurance options.
• Dental insurance.
• Vision insurance.
• Life insurance.
• Flexible spending plans.
• Eligibility for Federal Student Loan Forgiveness after ten years of public service and on-time payments.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed