Contract Compliance Specialist
About The Position
Travis County Health and Human Services (HHS) serves the community under the guidance of the Commissioners Court. The department addresses community needs through internal and external investments and services, striving to improve quality of life by protecting vulnerable populations, supporting social and economic well-being, building shared understanding of the community, and promoting healthy physical, behavioral, and environmental living. The Contract Compliance Specialist performs administrative duties related to contract oversight and monitoring. The position evaluates and monitors complex contract performance, compliance, and contractual obligations, and acts as a liaison among project managers, department heads, outside agencies, County staff, and the community. The specialist responds to inquiries about contract obligations, renewals, and revisions; analyzes data and prepares reports; and maintains contract databases and files. This is a grant-funded position with an ending date of December 31, 2027, with or without the possibility of renewal. It is a classification in the Purchasing job family, distinguished by the level of contract monitoring and additional experience required. Employees may be assigned to business continuity efforts outside their normal job functions. The position is based at 5325 Airport Blvd., Austin, Texas. Criminal, driving, education, and employment background checks are required. The job description is generic and duties, responsibilities, and overtime eligibility may vary according to assigned tasks.
Requirements
- Bachelor's degree in Construction Management, Business Administration, Procurement, Public Administration, or a directly related field and three years of increasingly responsible experience in Contract Administration, Procurement, or Business Administration, including complex billing, contract issues, and work with multiple outside agencies; or an equivalent combination of education and experience sufficient to perform the job duties.
- Valid Texas Driver's License.
- Knowledge of generally accepted business and accounting practices.
- Knowledge of contractual law, regulations, and community policies, resources, and structures.
- Knowledge of financial record-keeping and reporting principles and procedures.
- Knowledge of asset management and government debt-financing rules and regulations for projects.
- Knowledge of contract-management theory, principles, practices, and methods.
- Knowledge of receivable-management and file-maintenance principles and procedures.
- Knowledge of computer equipment and word processing, spreadsheet, database, and related software applications.
- Knowledge of business letter writing, grammar, punctuation, and report preparation.
- Skill in contract negotiation, project coordination, and litigation of contracts.
- Skill in resolving contract disputes.
- Skill in interacting effectively with management, employees, outside agencies, and contractors.
- Skill in exercising independent judgment under minimal supervision.
- Verbal and written communication skills.
- Ability to evaluate contracts and recommend future status.
- Ability to interpret policies, procedures, codes, ordinances, and regulations.
- Ability to evaluate fiscal data for conformity with contract requirements.
- Ability to negotiate contract features.
- Ability to identify errors and recommend solutions or corrective measures.
- Ability to read, analyze, and interpret technical and professional journals, financial reports, and legal documents.
- Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the professional community.
- Ability to write complex reports and business correspondence.
- Ability to present information effectively to top management and public groups.
- Ability to establish and maintain effective working relationships with representatives of outside agencies, County employees and officials, and the general public.
- Ability to meet the physical requirements of the position, including lifting or carrying up to 25 pounds occasionally and performing the listed physical activities.
Responsibilities
- Participate in planning and implementing a contract compliance program.
- Interpret policies, rules, codes, and regulations.
- Work with project managers, department heads, outside agencies, and County staff to review contracts.
- Establish procedures for monitoring contract compliance issues and ensuring stakeholder needs and interests are satisfied.
- Prepare contract-related correspondence.
- Facilitate dispute resolution among contractors, vendors, consultants, and County department staff.
- Attend meetings to administer contracts and communicate contract status and expectations.
- Develop, implement, and maintain systems for monitoring contracts and agreements.
- Maintain and manage contract databases and files.
- Negotiate contract renewals, amendments, and plan changes.
- Resolve audit exceptions.
- Coordinate and conduct risk assessments to determine appropriate service and contract-monitoring requirements.
- Monitor complex contract performance through on-site visits and examination of complex billings, fiscal data, and eligibility determinations for compliance with contracts and policies.
- Assist in developing contracts by proposing terms, conditions, and specifications.
- Review and investigate non-compliance issues, prepare situation summaries, and recommend and present solutions.
- Research and assist with resolving complex contract issues.
- Analyze data and prepare, distribute, and present project status reports to project managers, department heads, outside agencies, Commissioners Court, County staff, and the public.
- Represent Travis County in professional organizations and serve on boards and committees as assigned.
- May develop contract administration policies, procedures, standards, and plans.
- May recruit additional resources.
- Perform other job-related duties as assigned.
