Contract Compliance Analyst

Illinois State Toll Highway Authority•Downers Grove, IL

10h

About The Position

The Contract Compliance Analyst works in the Illinois Tollway’s Finance/Contract Compliance Department under the direct supervision of a Contract Compliance Manager. The role monitors compliance with diversity goals and applicable federal, state, local, and Tollway standards across Tollway contracts. It supports opportunities for small businesses and minority-, women-, disadvantaged-, and veteran-owned businesses, and monitors requirements involving Equal Employment Opportunity (EEO), the Illinois Prevailing Wage Act (IPWA), the Employment of Illinois Workers on Public Works Act (IPA), BEP, DBE, and VOSB programs. The analyst reviews utilization plans and vendor payment requests, tracks prime and subcontractor payments, examines certified payrolls and wage and fringe-benefit payments, and conducts roadway construction site visits. The role also prepares reports and records, helps train vendors and Tollway departments on compliance processes and systems, and participates in diversity-related meetings and events. The position requires flexibility for some evening and late-night construction site visits.

Requirements

Associate’s degree in business management, finance, accounting, and/or public administration, or an equivalent combination of education and work experience.
At least three years of experience in auditing, monitoring, tracking, contract administration, EEO, DBE, or VOSB contract goals.
Willingness to work flexible hours, including some evenings and late nights for roadway construction site visits.
Considerable knowledge of related laws, prevailing wage laws, EEO, DBE and VOSB requirements, and contracting procedures.
Problem-solving ability and the ability to analyze, plan, organize, and execute projects.
Effective verbal, written, and interpersonal skills for working with diverse staff and vendors.
Ability to exercise objective judgment and discretion, maintain confidentiality, and work on multiple projects simultaneously.
Proficiency in Excel, Word, and PowerPoint.
Ability to work independently, make sound business decisions, and develop and recommend policy enhancements.
Excellent driving record and ability to follow road safety standards.
Position is subject to the Revolving Door provision under the State Officials and Employees Ethics Act.

Nice To Haves

Previous experience working with federal, state, and local requirements.

Responsibilities

Assist with setting DBE, BEP, and VOSB diversity goals for goods and services, professional services, and construction-related solicitations.
Review bid proposals and PSB submissions for responsiveness and required goal commitments.
Verify certifications of DBE, BEP, and VOSB vendors identified in utilization plans.
Attend pre-bid, pre-construction, and post-construction meetings to explain diversity programs and provide vendor status at contract closeout.
Recommend approval of vendor utilization plans and prepare board review documents concerning diversity goals and past vendor performance.
Review contract compliance systems and compare and reconcile compliance documents.
Track and monitor diversity goal commitments on contracts.
Conduct site visits to verify that employees receive applicable Illinois prevailing wages; interview contractor employees and investigate reported discrepancies in wage and fringe-benefit payments.
Meet with contractors and subcontractors to resolve payment and work-related disputes.
Gather and analyze data for reports on ethnicity participation percentages, payments, and minority work hours on contracts.
Monitor recorded wages in compliance systems, run penalty reports, and ensure employees requiring restitution are compensated.
Prepare reports and responses to internal and external inquiries about DBE, BEP, and VOSB matters, including reporting required by the State.
Approve invoice and pay-estimate submissions after confirming vendor compliance with contract goals; recommend withholding payments for compliance-goal or contract violations.
Maintain electronic and hard-copy project files in accordance with state records-retention policies.
Participate in vendor training on compliance systems and agency-sponsored diversity fairs.
Review and recommend approval of partial and final retention payments.
Work flexible hours, including some evenings and late nights, to conduct construction site visits on the roadway.
Perform other duties as assigned.