Contract Compliance Associate (Administrative Officer II)

Maryland Department of Transportation•Anne Arundel County, MD

10d•Hybrid

About The Position

The Maryland Department of Transportation's Maryland Motor Vehicle Administration (MDOT MVA) Office of Procurement is seeking a Contract Compliance Associate (Administrative Officer II) in Anne Arundel County. This entry-level position is responsible for monitoring, evaluating, and completing program reviews of contractors’ and subcontractors’ performance against contract terms, nondiscrimination laws, and the Minority Business Enterprise/Disadvantaged Business Enterprise Programs (MBE/DBE). The role involves reviewing, assessing, auditing, and monitoring contracts for compliance with federal, state, and local laws and regulations, including MBE/DBE, Small Business Reserve/Enterprise (SBR/SBE), and the Veteran-Owned Small Business Enterprise program (VSBE). The position will learn to conduct investigations into fraud allegations and other MBE/DBE abuse, interview business owners, prepare reports, validate payments, conduct on-site audits, and prepare supporting documentation for contract goals. It also involves analyzing financial and legal documentation, mediating disputes, and taking steps to correct deficiencies. The position assists with all socioeconomic programs and requires familiarity with other civil rights programs. The current vacancy is located in Glen Burnie, MD, and may offer a hybrid work schedule.

Requirements

A Bachelor's degree from an accredited college or university.
One (1) year of experience in contract management or procurement involving duties such as soliciting, evaluating, negotiating, and awarding contracts and ensuring compliance with governmental procurement laws, regulations, and conditions.

Responsibilities

Ensure contracts are in compliance with all socioeconomic programs, including MBE/DBE/VSBE and SBR/SBE.
Ensure payments are being made to MBE/DBE/VSBE/SBR/SBEs for work completed on a contract and resolve prompt payment issues by collecting, analyzing, and validating payment information.
Enter payment information into the iFMIS system and track it.
Track MBE/DBE/VSBE participation through the life of the contracts.
Follow up on outstanding compliance submittals and process cures.
Assist in the preparation of all required socioeconomic reports.
Participate in pre-bid meetings, departmental meetings, and contract kick-off meetings to explain MBE/DBE/VSBE compliance procedures.
Represent the MVA at MBE/SBR/VSBE seminars, trade shows, MDOT, and State liaison meetings.
Present at outreach trainings to businesses and MBE/DBE/VSBE/SBR communities on compliance concerns and new guidelines and procedures.
Conduct on-site audits and/or administrative audits to ensure compliance with contract terms, Federal and State laws and regulations, and the MBE/DBE/VSBE programs.
Perform other related contract compliance duties as assigned.