Administrative Assistant/Compliance Officer

Andy Frain Services•Richmond, TX

About The Position

ANDY FRAIN SERVICES SCHOOL SAFETY OFFICER PROGRAM provides Texas Level III Commissioned Armed Security Officers to several Independent School Districts throughout Texas. This role supports the program by providing administrative and compliance functions. The Administrative Assistant/Compliance Officer will be responsible for a variety of tasks including managing hiring and onboarding, scheduling staff, processing payroll, and ensuring compliance with Texas employment statutes and regulations pertaining to Level III Commissioned Officers. This position requires strong organizational, communication, and analytical skills, as well as proficiency in Office 360 tools. The role involves monitoring operational processes, assessing risk, managing information, training staff, acting as a liaison, conducting assessments, updating regulations, advising management on compliance matters, and supporting the development of a suitable "Tone at the Top". Other duties may be assigned by the Project Manager.

Requirements

At least 1-3 years of experience in an administrative or office support role.
Experience using office software such as Microsoft Word, Excel, PowerPoint, and Outlook is typically required.
Prior experience in customer service or client-facing roles is highly valuable.
Organizational Skills a must.
Demonstrated experience managing schedules, coordinating meetings, and handling multiple tasks simultaneously is essential.
Experience preparing correspondence, reports, and presentations, as well as interacting professionally via phone and email, is frequently required.
Knowledge of laws and regulations in reference to Texas employment statutes
Expert understanding of the laws, statutes and regulations encompassing the Texas Level III Commissioned Officers
Effective communication
Analytical thinking
Attention to detail
Problem-solving abilities
Adaptability
Collaboration
Technology proficiency
Leadership skills
A commitment to continuous learning

Nice To Haves

Security or contract work experience preferred.
Additional experience with database management, scheduling software, or document management systems preferred.
An associate's or bachelor's degree in business administration, office management, or a related field preferred.
Supervisory Experience: Senior administrative positions may require prior experience supervising staff or managing office operations.
Project Management: Experience coordinating projects, managing budgets, or implementing new procedures can be necessary for advanced roles.
Confidentiality and Discretion: Experience handling sensitive information and maintaining confidentiality is often required, especially when supporting senior executives.
Certifications such as Certified Administrative Professional (CAP) or Microsoft Office Specialist (MOS) can enhance a candidate’s qualifications.
AI proficiency a plus.
In multicultural or international organizations, proficiency in multiple languages may be advantageous.
Experience working in fast-paced or dynamic environments demonstrates a candidate’s ability to adapt to change and handle unexpected challenges.

Responsibilities

Proficient with Office 360 tools, word, excel
Knowledge of Andy Frain’s hiring and onboarding process and the ability to perform the task from applicant to employee
Able to work independently and stay on tasks
Able to schedule multiple staff daily in our Celayx system
Responsible for entering payroll daily and submitting payroll on a weekly basis within time restraints
Responsible for assuring that the program is at all times in compliance with said statutes
Monitors daily training requirements and compliance related issues with the officers
Responsible for notifying officers when any compliance issue is a concern, approaching expiration etc.
Monitoring: Using a compliance management platform to monitor all operational processes and procedures
Assessing risk: Identifying potential compliance issues and developing strategies to mitigate them
Managing information: Researching, recording, and analyzing data and information
Training: Educating staff on legal changes and compliance guidelines
Liaison: Acting as a contact person between department heads and senior management
Regular assessments: Conducting regular assessments to determine if policies are compliant with the law
Updating regulations: Keeping up to date with regulations and implementing strategic plans to ensure future compliance
Advising: Advising Manager and Supervisors on ethical and compliance matters
Supporting management: Supporting management in developing a suitable "Tone at the Top"
Other duties as assigned by the Project Manager