Contract Closeout Specialist

VIBRANT WORKS•San Antonio, TX

1d•Onsite

About The Position

The Contract Closeout Specialist initiates administrative closeout of contracts, either manually or through automated processes, after receiving evidence of physical completion. The role follows standard operating procedures and direction from the site supervisor, maintains accountability for contract folders and documents, gathers payment and delivery histories, and reviews obligated funds for possible adjustment. The specialist prepares completed folders and closeout documents for supervisor and contracting officer review, tracks closeout metrics, provides customer service to contracting officers, and routes closed folders to temporary storage pending destruction. The role also performs other duties as assigned and is expected to demonstrate the organization’s stated values: Be Limitless, Be Resilient, Be People Centered, Be a Team, and Be Trustworthy. The position requires a bachelor’s degree in any field or qualifying coursework in specified business-related disciplines, along with knowledge and experience in federal acquisition, contract administration, and government procurement systems. Required training includes applicable Defense Acquisition University coursework and training in contract administration, closeout procedures, procurement systems, customer service, and organization. Work is performed in a professional office environment. The employee must be able to remain seated or stand for extended periods and operate standard office equipment, with or without reasonable accommodation. Vibrant Works gives hiring preference under the AbilityOne Program to individuals who are legally blind. Disclosure is voluntary and confidential. The employer states that it is an equal opportunity employer.

Requirements

Bachelor’s degree in any field from an accredited college or university, or at least 24 semester credit hours in a combination of accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organizational management.
Demonstrated knowledge of federal acquisition regulations, commercial business practices, procurement policies, and applicable laws governing contract development, administration, and execution.
Experience developing, administering, and managing complex contracts—including construction, service, supply, sharing, and IDIQ contracts—throughout the contract lifecycle.
Thorough understanding of contract administration principles, practices, and procedures, including modifications, progress payments, claims, performance monitoring, closeout, and termination.
Experience interpreting and applying federal acquisition regulations, contractual requirements, and technical documentation to ensure compliance and resolve contract-related issues.
Knowledge of government contracting systems and procurement software, including PD2 and SPS, or comparable systems.
Strong knowledge of federal contracting procedures, procurement regulations, and contract administration practices, with the ability to develop, review, and manage complex contracts in compliance with applicable requirements.
Strong analytical and problem-solving skills, including the ability to interpret regulations, technical information, and contractual requirements; identify discrepancies; and recommend solutions.
Excellent verbal and written communication, customer service, and interpersonal skills, with the ability to collaborate with government representatives, contractors, vendors, and internal stakeholders.
Strong organizational and time-management skills, exceptional attention to detail, and the ability to manage multiple priorities, maintain accurate records, and meet deadlines.
Proficiency in Microsoft Office applications, government procurement and contract management systems, and applicable assistive technology, including JAWS or comparable software.
Ability to work independently and collaboratively while demonstrating professionalism, accountability, adaptability, and a strong work ethic.
Ability to work assigned schedules and adapt to changing operational needs and priorities.
Completion of applicable Defense Acquisition University coursework and other required federal acquisition training.
Completion of training related to contract administration, contract closeout procedures, and applicable government procurement systems.
Completion of required customer service and organizational training.
Ability to perform duties in a professional office environment; remain seated or stand for extended periods; and operate standard office equipment, with or without reasonable accommodation.

Responsibilities

Complete the contract closeout process according to standard operating procedures and direction from the site supervisor.
Maintain 100% accountability of folders and documents throughout the closeout process.
Contact agencies to obtain written payment histories electronically or verbally.
Contact manufacturers or contractors to obtain written delivery histories electronically or verbally.
Determine whether obligated funds match required payments, or whether funds may be de-obligated or additional funds need to be obligated, subject to supervisor review.
Provide completed folders for closeout review by the contract closeout supervisor.
Prepare closeout documents for contracting officer review and approval as required by standard operating procedures.
Complete daily and weekly reports to track closeout metrics.
Provide customer service to contracting officers concerning folders presented for closeout.
Redistribute closed contract folders for temporary storage pending destruction.
Perform other duties as assigned.
Demonstrate the values Be Limitless, Be Resilient, Be People Centered, Be a Team, and Be Trustworthy.