Mid Contract Closeout Specialist

Kent, Campa and Kate Inc.•Bethesda, MD

4d•$31 - $34•Remote

About The Position

Kent, Campa and Kate Incorporated (KCK) is a federal contracting company that provides professional services to Government Agencies. We are currently seeking candidates for a Mid Contract Closeout Specialist position. The Mid Contract Closeout Specialist will provide contract closeout support services to the National Institute of Health. This position is currently anticipated to follow a remote schedule, however, the company reserves the right to modify this arrangement at its discretion, transitioning to an in-office or hybrid work model if deemed necessary in the future. The work is located in Bethesda, MD.

Requirements

Bachelor’s Degree from an accredited college or university in Finance or Accounting.
Three (3) years of experience in federal contracting/acquisition support, to include experience in closing out a wide range of government contracts.
Must have experience, knowledge, and understanding of contract closeout processes and procedures.
System knowledge of PRISM and completed PRISM Contract training.
Demonstrated experience and knowledge of necessary IT communication systems.
Demonstrated ability to assess contract processes and procedures.
Excellent written and verbal communications skills.
Strong organizational skills and attention to detail.
Exceptional time management skills.
Proficiency with Microsoft Suite (i.e., Excel, Word, etc.).
Applicant must currently be authorized to work in the United States on a full-time basis.

Responsibilities

Work with NIH staff to collect and gather materials for contracts related activities.
Respond to vendor inquiries and coordinate contract closeout.
Communicate with NIH Contracting Officer’s Representative and NIH acquisition staff when any questions arise on specific contracts being closed out.
Train staff in the use of PRISM Contract system and NIH specific IT programs.
Work directly with NIH acquisition staff to ensure access to files and NIH contract specialists.
Prepare and issue contract expiration letters to vendors.
Request missing and final documents from vendors.
Audit all contract files for closeout to ensure contracts are complete for proper closeout, performing desk audits of all contracts received and closed.
Work with each of the NIH Teams to learn how contracts and contract files are structured.
Comply with HHS Contract Closeout Guide procedures and guidelines.
Provide documentation for work products and documents related to collecting and gathering materials for closeout related activities.
Provide documentation for work products and documents related to maintaining all contract closeout files, update the list and location of the closed files, and maintain all spread sheets in excel on the status of all expired contracts including the standard operating procedures.
Provide status of all closeout projects, including those requested, in progress, and completed.
Provide status of any issues or problems as well as how they are being addressed/resolved, and a timeline for resolution.