Contract Closeout Specialist
About The Position
The Contract Closeout Specialist initiates automated or manual administrative closeout of contracts after receiving evidence of physical completion. The role completes closeout processes according to standard operating procedures and site supervisor direction, maintains accountability for folders and documents, and coordinates with agencies, manufacturers, contractors, and contracting officers to obtain records and prepare closeout documentation. The specialist assesses obligated funds, tracks closeout metrics, provides customer service, and redistributes closed contract folders for temporary storage pending destruction. The position requires knowledge of federal acquisition regulations, contract administration, government procurement systems, and related laws and practices. It also requires strong analytical, communication, organizational, customer service, and time-management skills. The position performs its duties in a professional office environment and may involve remaining seated or standing for extended periods and operating standard office equipment.
Requirements
- Bachelor's degree in any field from an accredited college or university, or at least 24 semester credit hours in a combination of accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organizational management.
- Demonstrated knowledge of federal acquisition regulations, commercial business practices, procurement policies, and applicable laws governing contract development, administration, and execution.
- Experience developing, administering, and managing complex contracts, including construction, service, supply, sharing, and IDIQ contracts, throughout the contract lifecycle.
- Thorough understanding of contract administration principles, practices, and procedures, including modifications, progress payments, claims, performance monitoring, closeout, and termination.
- Experience interpreting and applying federal acquisition regulations, contractual requirements, and technical documentation to ensure compliance and resolve contract-related issues.
- Knowledge of government contracting systems and procurement software, including Procurement Desktop-Defense (PD2), Standard Procurement System (SPS), or comparable systems.
- Strong knowledge of federal contracting procedures, procurement regulations, and contract administration practices, with the ability to develop, review, and manage complex contracts in compliance with applicable requirements.
- Strong analytical and problem-solving skills, including the ability to interpret regulations, technical information, and contractual requirements, identify discrepancies, and recommend solutions.
- Excellent verbal and written communication, customer service, and interpersonal skills, and the ability to collaborate with government representatives, contractors, vendors, and internal stakeholders.
- Strong organizational and time-management skills, attention to detail, and the ability to manage multiple priorities, maintain accurate records, and meet deadlines.
- Proficiency in Microsoft Office applications, government procurement and contract management systems, and assistive technology such as JAWS or comparable software.
- Ability to work independently and collaboratively while demonstrating professionalism, accountability, adaptability, and a strong work ethic.
- Ability to work assigned schedules and adapt to changing operational needs and priorities.
- Ability to perform duties in a professional office environment, remain seated or stand for extended periods, and operate standard office equipment with or without reasonable accommodation.
- Completion of applicable Defense Acquisition University (DAU) coursework and other required federal acquisition training.
- Completion of training related to contract administration, contract closeout procedures, and applicable government procurement systems.
- Completion of required customer service and organizational training.
Responsibilities
- Complete contract closeout processes according to standard operating procedures and as directed by the site supervisor.
- Maintain 100% accountability of folders and documents throughout the closeout process.
- Contact agencies to obtain written payment histories electronically or verbally.
- Contact manufacturers or contractors to obtain written delivery histories electronically or verbally.
- Determine whether obligated funds match required payments, whether funds can be de-obligated, or whether additional funds must be obligated, subject to supervisor review.
- Provide completed folders for closeout review by the contract closeout supervisor.
- Prepare closeout documents for contracting officer review and approval as required by standard operating procedures.
- Complete daily and weekly reports to track closeout metrics.
- Provide customer service to contracting officers concerning folders submitted for closeout.
- Redistribute closed contract folders for temporary storage pending destruction.
- Perform other duties as assigned.
- Demonstrate the company values: Be Limitless, Be Resilient, Be People Centered, Be a Team, and Be Trustworthy.
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What This Job Offers
Job Type
Full-time
