Contract Bid Specialist/Automotive

New York Bus Sales•Town of Sullivan, NY

8h•Onsite

About The Position

New York Bus Sales, the largest authorized Blue Bird School Bus dealership in New York State, is seeking a Parts Bid Specialist for their Chittenango, NY location. This role is crucial for overseeing and coordinating the parts bidding process for New York Bus Sales and G-Tech Bus Parts. The specialist will identify, analyze, evaluate, and execute parts bids, interact with customers via various communication channels, and analyze bid results for future success. Responsibilities include submitting bid requests, identifying parts, and referencing alternative components to meet specific part requests within designated timeframes. The Parts Bid Specialist will work under the supervision of the Parts Sales Manager, focusing on business strategies, sales objectives, market growth, and product/pricing competitiveness.

Requirements

High school diploma or equivalent preferred.
Proficiency in Microsoft Office (Excel, Power BI, Word, etc…) required.
Proficiency in mathematical properties for structured analysis required.
Minimum 1 year experience working in an automotive/heavy duty parts department preferred.
Superior sense of organization and attention to detail.
Ability to manage priorities and multiple projects simultaneously.
Read bus and parts diagrams to properly identify parts.
Retain common part numbers.
Make sound business decisions in accordance with established procedures and policies.
Sufficient speech and hearing for regular, professional, in person, and telephone communication with all customers, other employees and supervisors.
Understand oral and written company and industry correspondence sufficiently to communicate with customers and participate in all other parts department activities.
Write or type sufficiently to communicate with customers and vendors via email, bid platform, written correspondence, or fax.
Perform numeric calculations accurately when calculating prices and sales for customers.
Have transportation to/from other NYBS facilities, customer locations, seminars, workshops to perform duties as required.
Be safety conscious and demonstrate the ability to follow prescribed safety practices to prevent injuries to self and others.
Learn and regularly use business intelligence tools such as Excel and Power BI to review purchasing trends, customer service and other needs.
Have a solid knowledge of the Microsoft Office series and all vendor software.
Maintain manual and finger dexterity sufficient for frequent use of computer and grasping of small parts.
Frequently lift and handle parts weighing up to 25 lbs.
Occasionally lift and handle parts weighing 26 to 50 lbs.
Occasionally lift parts weighing over 100 lbs. with assistance.
Sit for prolonged periods of time.
Stand, walk, balance, bend/stoop, crouch/kneel reach and push/pull sufficiently for occasional need to move throughout the parts department when pulling parts.
Climb sufficiently to access all levels of the parts department.
Maintain vision sufficient to frequently use a computer screen and read technical manuals.

Nice To Haves

Minimum 1 year experience working in an automotive/heavy duty parts department.

Responsibilities

Develop, implement, and evolve bid process, execution, and analyzation.
Archive bid submissions and results effectively (paper and electronic).
Assist in meeting Company and Department objectives such as sales quotas, gross profit requirements, etc. by taking a proactive approach to achieve those goals.
Follow established Company policy and Department procedures and workflows to complete tasks.
Keep current on new products and product updates.
Locate out-of-stock parts from outside sources for effective bid execution.
Keep orderly records of all bid requests, submissions, results, and part related information.
Work with Department management and other employees to ensure customer needs are met, including coordinating with the Parts Sales and Operations Team to ensure new lines of business or frequently used parts are properly stocked in local inventory in adequate quantities.
Participate in the development or improvement of work tools to enable the achievement of our objectives.
Be available to participate in exhibitions, trade shows or fairs directly related to our industry.
Perform other duties as assigned.