Contract and Compliance Coordinator
About The Position
The Contract and Compliance Coordinator is an execution-focused role in the Strategy Branch, part of the Executive Department at the San Francisco-Marin Food Bank. The position provides organization-wide and cross-departmental support for grant and contract documentation gathering, audit preparedness, and Feeding America reporting compliance. Reporting to the Chief of Staff, the coordinator finds, gathers, organizes, and verifies information accurately and on time. The role supports funding-driven audit preparation, execution, and follow-up; coordinates document gathering for grant applications and reports; and provides centralized coordination for quarterly workplan reporting. Additional duties include assigned projects for the Chief of Staff, attending branch meetings and training, backup front-desk and translation-request support, and representing the Food Bank positively in the community. This is a full-time, non-exempt position in a hybrid work environment and is covered by the OPEIU Local 29 bargaining unit.
Requirements
- At least 2 years of applicable skills and experience.
- Demonstrated success coordinating comparable programs and efforts.
- Demonstrated proofreading and editing experience with a strong eye for detail and accuracy.
- Fluency in English and a level 10 score on the verbal assessment.
- Pass the Professional Writing, Data Accuracy and Speed, and Project Management tests.
- Strong proofreading and editing skills and attention to detail and accuracy.
- Comfort learning and navigating content-management or intranet platforms.
- Proficiency in Microsoft Office, including advanced Excel, PowerPoint, and Word, and Microsoft Teams.
- Excellent communication, interpersonal, and customer-service skills.
- Ability to work and interact well with staff, volunteers, and participants from varied socioeconomic backgrounds in a culturally diverse environment.
- Ability to listen, identify, analyze, and guide lay users through system and procedural problems.
- Excellent organizational and time-management skills.
- Ability to work efficiently and independently as well as collaboratively, communicate regularly, and meet deadlines in a fast-paced environment.
Nice To Haves
- Knowledge of Food Bank programs and/or grant reporting processes.
- Knowledge of project-management tools and software.
- Experience with knowledge-management systems, intranets, or content-management platforms.
- Driver’s license preferred.
Responsibilities
- Support audit preparedness, execution, and follow-up for grantors, independent auditors, and oversight organizations with contractual, compliance, or funding relationships requiring reporting.
- Develop and implement systems to identify audit-preparation requirements, gather documentation from relevant stakeholders, and schedule meetings as needed.
- Verify audit and compliance materials for completeness and accuracy and deliver them ahead of deadlines so contract owners can review them before submission.
- Gather and organize materials for audits and other Feeding America compliance processes in support of the Chief of Staff.
- Coordinate centralized document gathering for grant applications and reports, including finance, program and grant deliverables, reporting, and recordkeeping, in partnership with each grant's designated project lead.
- Coordinate information gathering from those responsible for grant deliverables and ensure funder reporting requirements are appropriately documented.
- Coordinate quarterly workplan reporting in the workplan software, including sending staff reminders, providing instructions, and training staff as needed.
- Review quarterly workplan submissions and elevate missing, incomplete, or unclear information to the Chief of Staff.
- Ensure staff receive or relinquish software licenses when they join or leave the organization.
- Complete projects or tasks assigned by the Chief of Staff.
- Attend and participate in Strategy Branch meetings and training.
- Provide backup front-desk support when needed.
- Provide backup support to the Executive and Board Support Manager for processing and tracking translation requests when needed.
- Represent the Food Bank positively in the community when engaging with participants, volunteers, partners, and community members.
Benefits
- Generous holiday time and sick time.
- Retirement savings.
- Medical coverage.
- Dental coverage.
- Life insurance.
- Long-term disability coverage.
- Vacation time.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
