Contract and Compliance Coordinator (35388)

San Francisco-Marin Food Bank•San Francisco, CA

6d•Hybrid

About The Position

The Contract and Compliance Coordinator is an execution-focused member of the Strategy Branch within the Executive Department of the San Francisco-Marin Food Bank. Reporting to the Chief of Staff, the role provides organization-wide and cross-departmental support by gathering, organizing, and verifying documentation for grants, contracts, audits, and Feeding America compliance processes. The coordinator is responsible for accurate, timely, and high-quality deliverables and for coordinating with stakeholders who own the relevant information. The position supports funding-related audit preparation, execution, and follow-up for grantors, independent auditors, and oversight organizations; coordinates grant application and report documentation; and manages quarterly workplan reporting in the organization’s workplan software. Additional duties include assigned projects for the Chief of Staff, participation in Branch meetings and training, backup front-desk coverage, backup support for processing and tracking translation requests, and positive representation of the Food Bank in the community. The position is full-time, non-exempt, and covered by the OPEIU Local 29 bargaining unit. It is set in a hybrid work environment.

Requirements

At least 2 years of applicable skills and experience.
Demonstrated success coordinating comparable programs and efforts.
Demonstrated proofreading and editing experience with attention to detail and accuracy.
Fluency in English and a level 10 score on the verbal assessment.
Pass the Professional Writing, Data Accuracy and Speed, and Project Management tests.
Strong proofreading and editing skills, with a demonstrated eye for detail and accuracy.
Comfort learning and navigating content management or intranet platforms.
Proficiency in Microsoft Office, including advanced Excel skills, PowerPoint, and Word, and in Microsoft Teams.
Excellent communication, interpersonal, and customer service skills.
Ability to work and interact well with staff, volunteers, and participants from a variety of socioeconomic backgrounds in a culturally diverse environment.
Ability to listen, identify, analyze, and guide lay users through system and procedural problems.
Excellent organizational and time-management skills.
Ability to work efficiently and independently as well as collaboratively, communicate regularly, and meet deadlines in a fast-paced environment.

Nice To Haves

Knowledge of Food Bank programs and/or grant reporting processes.
Knowledge of project management tools and software.
Experience with knowledge management systems, intranets, or content management platforms.
Driver’s license preferred.

Responsibilities

Support funding-driven audit preparedness, execution, and follow-up for grantors, independent auditors, and oversight organizations with contractual, compliance, or funding reporting requirements.
Develop and implement systems to identify audit-preparation requirements, gather documentation from relevant stakeholders, and schedule meetings as needed.
Verify audit and compliance materials for completeness and accuracy, and deliver them ahead of deadlines to allow contract-owner review before submission to funders.
Gather and organize materials for audits and other compliance processes required by Feeding America, in support of the Chief of Staff.
Coordinate centralized document gathering for grant applications and reports, including finance, program and grant deliverables, reporting, and recordkeeping, in partnership with each grant’s designated project lead.
Coordinate information gathering from staff responsible for grant deliverables and ensure funder reporting requirements are appropriately documented.
Coordinate quarterly workplan reporting in the workplan software, including reminders to staff about required submissions and deadlines and training as needed.
Review quarterly reporting submissions and inform the Chief of Staff about missing, incomplete, or unclear information.
Ensure staff receive or have their workplan software licenses removed as they join or leave the organization.
Complete projects or tasks assigned by the Chief of Staff.
Attend and engage in Branch meetings and training.
Provide backup support at the front desk when needed.
Provide backup support to the Executive and Board Support Manager with processing and tracking translation requests when needed.
Represent the Food Bank positively when engaging with participants, volunteers, partners, and community members.