Contract & Compliance Administrator

Graham Manufacturing•City of Batavia, NY

1d•$73,000 - $95,000

About The Position

This role serves as an internal resource for coordinating the development of compliant and commercially sound international and domestic sales proposals, sales contracts, purchasing contracts, and service contracts, and for reviewing customer purchase orders. The Contract & Compliance Administrator proactively identifies and resolves potential issues in contract terms and conditions in accordance with company risk management policy, supports effective negotiation and finalization of commercial and defense-related contracts, and provides clear interpretations of contractual obligations. The position also supports export compliance activities and promotes compliance awareness throughout the organization. The role independently manages reviews, drafting, and redlining of commercial aspects of complex contracts; coordinates contract-related work across departments; maintains records and reporting; and contributes to improvements in contract templates and processes. It supports export classification, authorization, screening, due diligence, recordkeeping, and license application tracking, working with the Export & Defense Compliance Manager and other internal and external stakeholders. The position primarily operates in a clerical office setting and routinely uses standard office equipment. Minimal travel may be required, and overtime may be required. The employee must be able to work in the U.S. without sponsorship; the ability to obtain a U.S. government security clearance is desired.

Requirements

Bachelor’s degree, Paralegal degree, and/or equivalent practical experience in contract management.
At least 2 years of demonstrable experience in contracts administration and management.
Willingness to work overtime as required.
Ability to work in the U.S. without sponsorship.
Positive, collaborative attitude and ability to work effectively with managers, staff, and external customers.
Strong attention to detail and analytical skills to interpret complex contract language.
Excellent written and verbal communication skills to articulate contract terms and negotiate effectively.
Strong interpersonal skills and ability to collaborate with diverse stakeholders.
Ability to multitask in a fast-paced environment and manage time efficiently to meet deadlines.
Proficiency in Microsoft Office Suite and SharePoint or similar document management software.

Nice To Haves

Experience in an international setting.
Experience with federal and defense acquisition regulations.
Familiarity with legal and international export regulatory issues.
Ability to obtain a U.S. government security clearance.
Minimal travel may be required.

Responsibilities

Manage the review, drafting, and redlining of commercial aspects of complex international and domestic contracts.
Use internal knowledge and external resources to support accurate and comprehensive contract development and review.
Collaborate with field sales and engineering teams on contract negotiations and interpretations.
Assist and coordinate efforts with the Export & Defense Compliance Manager and provide general support to employees across the organization.
Ensure employees adhere to internal Export Compliance policies, processes, and procedures, and support alignment of export activities with government regulations.
Support export classification determinations and identification of export authorization needs.
Support screening and due diligence activities, and help obtain and maintain complete and accurate export records.
Promote compliance awareness throughout the organization.
Manage a portfolio of contract-related tasks and ensure timely proposal development and purchase order reviews for all departments.
Maintain accurate records of contract reviews, negotiations, and final agreements.
Develop and use a contracts management database for larger repeat customers to streamline processes and track contractual information.
Provide clear reports on contract activities and potential risks.
Assist with risk assessments and track assigned or associated corrective actions.
Track the status of export license application submissions.
Identify opportunities to mitigate company risk and legal exposure in contracts.
Analyze and interpret contract terms and conditions and provide informed opinions and solutions to potential issues.
Contribute to revising and improving contract templates to enhance clarity and minimize risk.
Ensure contracts meet evolving compliance regulations and internal policies.
Maintain proficiency with Microsoft Office and SharePoint or similar tools.
Follow established contract review, negotiation, and approval processes, and recommend improvements to contract management processes.
Continuously develop expertise in contract administration, commercial terms, and relevant legal and international export regulatory issues.