Contract Administrator

Wright Service•West Des Moines, IA

About The Position

The Contract Administrator serves as a key business support partner, coordinating contract administration, compliance documentation, customer reporting, licensing, permitting, and operational activities. The role collaborates with Operations, Payroll, Billing, customers, and other stakeholders to manage contract requirements, maintain business records, facilitate regulatory and customer compliance, and support the execution of operational and contractual obligations across the organization. Candidates must be located within a 60-mile radius of the Corporate Office in West Des Moines, Iowa, and be able to report to the office as business needs require. Periodic travel may be required in support of business operations, and the employee must be willing and able to work overtime as necessary to meet operational demands and deadlines.

Requirements

Strong analytical, problem-solving, and organizational skills.
Ability to review, interpret, and apply information from contracts, reports, and business documents.
Ability to handle confidential information with discretion and professionalism.
Strong customer service skills and effective communication with internal and external stakeholders.
Proficiency in Microsoft Office applications, including intermediate-level Excel skills.
Ability to manage multiple priorities, meet deadlines, and maintain accuracy.
Strong attention to detail and commitment to quality work.
Excellent verbal, written, and interpersonal communication skills.
Ability to work independently and collaboratively in a fast-paced environment.
Ability to read, write, and speak English sufficiently to perform essential job duties.
Minimum of 2–4 years of experience in contract administration, business operations, payroll support, billing support, accounting, project coordination, or a related administrative role.
Experience supporting multiple stakeholders and coordinating activities across departments.
Strong understanding of administrative processes, recordkeeping, and document management practices.
Must be located within a 60-mile radius of the Corporate Office in West Des Moines, Iowa, and able to report to the office as business needs require.
Must be willing and able to work overtime as necessary to meet operational demands and business deadlines.

Nice To Haves

Associate's or Bachelor's degree in Business Administration, Accounting, Finance, Contract Management, or a related field.
Equivalent combination of education, training, and relevant work experience may be considered.
Experience reviewing and administering contracts, customer agreements, or compliance-related documentation.
Experience with ERP systems or other business management software.
Experience working with licensing, permitting, insurance documentation, payroll, billing, or union administration.

Responsibilities

Review contract documents and identify key requirements, risks, and items requiring further evaluation.
Manage contract timelines, renewals, amendments, and completion requirements.
Prepare and submit customer-required reports and documentation.
Complete customer prequalification packages and vendor registrations.
Coordinate contract and operational activities among Operations, Payroll, Billing, and customers.
Maintain payroll and billing rates within applicable systems.
Support administration of union agreements and related payroll data within the ERP system.
Prepare and track licensing, permitting, and regulatory applications.
Coordinate bonding requests, certificates of insurance, and other compliance-related documentation.
Support storm response efforts by coordinating resources, rates, rosters, and reporting requirements.
Maintain accurate contract, compliance, and customer records.
Promote and uphold Wright's culture of safety and employee ownership.
Comply with applicable laws, regulations, company policies, and procedures.
Maintain regular and punctual attendance.
Perform other duties and special projects as assigned.