Contract Administrator

Microsoft • Phoenix, AZ

12d • $97,600 - $206,400

About The Position

Microsoft Cloud Operations and Innovation (CO&I) is the team behind the cloud. Within CO&I, the Engineering Procurement & Construction (EPC) organization is responsible for delivering core datacenter infrastructure for Microsoft’s cloud business. The MS portfolio consists of complex, multi-disciplinary, large scale, multi-year datacenter construction and lease projects. We are looking for a passionate, high-energy individual to help build the cloud datacenters that power the world’s largest online services.

Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.
The Contract Administrator will support construction contract governance, documentation integrity, commercial administration, and change management across large-scale construction projects.

We are seeking a organized, detail-oriented, and proactive Contract Administrator to join our Construction Contracts team supporting the delivery of large-scale construction projects. This role plays a critical part in maintaining contractual governance, documentation integrity, and commercial administration throughout the project lifecycle. The successful candidate will support contract execution activities, manage contract records, coordinate contractual communications, and enable effective change management processes while ensuring compliance with company policies and project requirements. The candidate thrives in a fast-paced project environment, demonstrates attention to detail, and takes ownership of ensuring contractual information is accurate, timely, and audit-ready.

Requirements

• Master's Degree in Engineering, Supply Chain, Data Analytics, Business, Finance or related field AND 3+ years experience in data science/analytics, finance, project management, supply chain, and/or operation OR Bachelor's Degree in Engineering, Supply Chain, Data Analytics, Business, Finance or related field AND 4+ years experience in data science/analytics, finance, project management, supply chain, and/or operations OR equivalent experience.
• Ability to meet Microsoft, customer and/or government security screening requirements are required for this role.
• Microsoft Cloud Background Check: This position will be required to pass the Microsoft Cloud background check upon hire/transfer and every two years thereafter.

Nice To Haves

• Master's Degree in Engineering, Supply Chain, Data Analytics, Business, Finance or related field AND 6+ years experience in data science/analytics, finance, project management, supply chain, and/or operation OR Bachelor's Degree in Engineering, Supply Chain, Data Analytics, Business, Finance or related field AND 8+ years experience in data science/analytics, finance, project management, supply chain, and/or operation OR equivalent experience.
• Experience supporting large-scale construction, data center, infrastructure, or industrial projects.
• Knowledge of construction contracts, change management, and commercial governance principles.
• Experience with contract management platforms, Ariba, SAP, SharePoint, or similar systems.
• Familiarity with project controls, cost management, and procurement processes.
• Exposure to claims management, extensions of time, and contract closeout practices.

Responsibilities

• Maintain contractual records and documentation throughout the project lifecycle.
• Administer contract management systems, ensuring data accuracy and completeness.
• Coordinate contract execution workflows and maintain fully executed contract files.
• Support compliance with contractual obligations, governance requirements, and internal approval processes.
• Track contractual deliverables, notices, obligations, and key contract milestones.
• Maintain change order and variation logs across assigned projects.
• Coordinate collection and organization of supporting documentation related to changes and claims.
• Assist Contract Leads with preparation, routing, and tracking of change order packages.
• Monitor change management workflows and escalate overdue actions or approvals.
• Ensure all approved changes are accurately reflected within contract management systems and reporting tools.
• Draft, review, format, and issue contractual correspondence under the direction of Contract Leads.
• Maintain notice registers and correspondence logs.
• Coordinate review and approval workflows for formal contractual communications.
• Ensure documentation is filed and accessible in accordance with records management requirements.
• Support preparation of meeting minutes, action logs, commercial summaries, and stakeholder updates.
• Support invoice validation and payment administration processes.
• Track contract values, approved changes, commitments, and commercial status indicators.
• Assist in reconciliation of contractual documentation with cost and project control records.
• Monitor contract compliance and identify discrepancies requiring commercial review.
• Support preparation of monthly commercial reporting and project dashboards.
• Support maintenance of contract risk registers and issue logs.
• Assist with commercial audits and compliance reviews.
• Ensure contractual records are complete, current, and audit ready.
• Monitor insurance certificates, bonds, warranties, and other contractual requirements.
• Support implementation of corrective actions arising from audits, reviews, or lessons learned activities.
• Coordinate with project teams, contractors, consultants, procurement, cost management, and legal stakeholders.
• Serve as a key administrative point of contact for contractual documentation and workflow coordination.
• Support commercial review meetings and maintain accurate records of actions and decisions.
• Escalate documentation gaps, process issues, and contractual administration concerns as appropriate.
• Contribute to a collaborative and customer-focused project delivery environment.
• Support contract closeout activities and final documentation completion.
• Coordinate collection and archiving of final contractual records.
• Track completion of contractual obligations, warranties, and outstanding actions.
• Assist with lessons learned and continuous improvement initiatives.
• Support development of standardized templates, trackers, and administration processes.

Benefits

• Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here: https://careers.microsoft.com/us/en/us-corporate-pay

What This Job Offers

• Job Type: Full-time