Contract Administrator

Applied Medical•Rancho Santa Margarita, CA

3d•Onsite

About The Position

The Contract Administrator supports Applied Medical’s operations by managing the full contract lifecycle, from proposal through execution and ongoing administration. This role plays a critical part in ensuring efficient, compliant, and accurate handling of distribution agreements, product supply contracts, and pricing agreements across the medical device industry. The Contract Administrator collaborates closely with cross-functional teams, including legal, sales, and operations, to facilitate contract negotiations, maintain contract data integrity, and drive timely execution. This position contributes directly to operational efficiency, revenue enablement, and customer satisfaction by ensuring contracts are processed accurately and efficiently within contract management systems and enterprise platforms such as SAP.

Requirements

Possess a bachelor’s degree or equivalent experience with strong academic credentials
Demonstrate one to two years of full-time experience in a contract administrator, contract specialist, or related role
Exhibit strong organizational skills, attention to detail, and project management capabilities
Utilize advanced Microsoft Office skills, particularly Microsoft Word for document comparison, track changes, and formatting
Apply experience with a contract management system (CMS) or contract lifecycle management (CLM) system
Demonstrate knowledge of standard contract terms and conditions with strong drafting, reviewing, editing, and interpretation skills
Interpret contract provisions and summarize key terms for internal stakeholders
Communicate effectively with strong written and verbal communication skills
Apply critical thinking and analytical skills to evaluate contract risks and requirements
Manage multiple priorities and coordinate projects in a fast-paced, deadline-driven environment
Work independently while contributing effectively within a team environment
Maintain a professional demeanor and demonstrate a reliable, proactive work ethic
Show initiative to learn, improve processes, and develop creative solutions

Nice To Haves

Demonstrate paralegal experience or legal support background
Utilize Adobe Acrobat for document preparation, editing, and contract formatting
Apply experience with SAP Ariba or similar procurement and sourcing platforms
Demonstrate familiarity with the medical device industry or healthcare contracting, including Group Purchasing Organizations (GPOs) and Integrated Delivery Networks (IDNs)
Apply knowledge of contract lifecycle activities, including renewals, amendments, addendums, and notice letters
Support continuous improvement initiatives such as process enhancements and policy development
Assist with onboarding and training of new team members and contribute to departmental documentation and procedures

Responsibilities

Manage the contract lifecycle, including drafting, reviewing, revising, and executing distribution agreements, product supply agreements, and pricing contracts
Review and redline terms and conditions using company templates and customer agreements to ensure accuracy, compliance, and alignment with business objectives
Collaborate with legal counsel and cross-functional teams to assess legal language, mitigate risk, and support contract negotiations
Coordinate with customers and internal team members to facilitate timely contract execution and maintain momentum throughout the contracting process
Administer contract workflows and maintain contract data using a contract management system (CMS) or contract lifecycle management (CLM) system and SAP
Track contract milestones, renewals, expiration dates, and key deliverables to ensure continuity and compliance
Support Requests for Information (RFI) and Requests for Proposal (RFP) processes by developing responses and tracking contract-related trends
Maintain contract reporting tools, status trackers, and dashboards to provide visibility into contract progress and performance