Contract Administrator

Ametek, Inc.•San Diego, CA

58d•Onsite

About The Position

The Contract Administrator works closely with Sales Support and Product Management teams to review, draft, negotiate and administer a wide variety of purchase contracts with outside entities (commercial electronics manufacturers, government agencies, and industry customers) to ensure accuracy, completeness, and compliance with the company’s contractual obligations and established process, procedures, and export compliance requirements. In addition, you will identify contractual risks to management and take the necessary action to mitigate and retrieve orders through customer portals and sales distributors. And prepare vendor certification and representations supporting customer procurement actions and new business proposal activities.

Requirements

Bachelor's degree in Business Administration, Supply Chain Management or related field.
5+ years’ experience in corporate contract administration and management.
Due to the nature of the programs and products, applicants must have the legal right to work in the U.S. and additionally must be legally authorized to access export-controlled information and source code.

Nice To Haves

Thorough understanding of contract principles, theories, concepts, and regulations, and demonstrate broad application of these principles, practices, and standards.
Basic understanding of export classification and export licensing.
Excellent communications skills. Effectively communicate via formal letters on complicated and sensitive subjects, possess proper email skills, and possess excellent verbal communication skills.
Superior attention to detail in order to spot inconsistencies in contracts.
Demonstrated ability with Adobe Acrobat, proficiency in Word, Excel and PowerPoint.
Ability to work independently, as well as collaboratively, with all levels of company personnel and with outside parties.
Initiative-taker, must be able to work independently, multitask and prioritize workload, to meet demanding deadlines.
Demonstrated ability to process and analyze complex information.
Sound business judgment and flexibility/adaptability to manage multiple time-sensitive matters, including appropriately prioritizing among them.
Proven critical thinking skills.
Ability to maintain a cheerful outlook and flexibility in a fast-paced corporate business environment.
Previous experience as a project manager or coordination is an asset.
Ability to apply lean principles to streamline processes execution.
Proven ability to quickly establish credibility, trust, and support within all levels of organization.
Basic user knowledge in Oracle ERP systems.

Responsibilities

Review contractual documents to ensure adherence to company policy and guidelines, government/commercial customer requirements, BIS export classification requirements, and alignment with submitted proposals.
Access customer portals and processing electronic purchase orders and transmittal through to appropriate stakeholders.
Review, evaluate and interpret contract terms and conditions and identifying potential risk areas of concern, providing guidance to stakeholders, and incorporating revisions.
Act as a point of contact for internal departments to efficiently drive the contract review and approval processes to conclusion.
Work directly with customers to negotiate and to resolve a variety of open contractual issues.
Completion of customer and FAR/DFAR representations, certifications, and compliance requests (e.g., Conflict Minerals, REACH/RoHS, Data Privacy, Cyber Security, Export Compliance).
Collaborate, coordinate, and communicate effectively and professionally with internal and external customers, partners, and stakeholders.
Contact customers and communicate results to responsible departments as required.
Collaborate closely with company distributors and sales representatives responding to contract support inquiries.
Support Special Projects as needed and complete all other duties as assigned or requested to support the organization.