Contract Administrator

Simmons Foods • Siloam Springs, AR

49d • Onsite

About The Position

This position provides contract management and administrative support to the attorneys working on various legal projects and processes within the Office of the General Counsel (OGC) and has primary oversight of administration of the company's contract lifecycle management (CLM) system.

Requirements

• 3 years of business or general office experience including records management or data entry.
• High degree of professional judgment; ability to generate trust and retain confidentiality.
• Must have strong organizational skills.
• Knowledge and working familiarity with Oracle Fusion, Microsoft Word, Excel, PowerPoint, Outlook, and other Microsoft 365-related applications required.
• A desire to learn and grow within the business of manufacturing or food processing is required.
• Bachelor’s Degree or 4 years equivalent experience.

Nice To Haves

• Experience working in a corporate legal environment or law firm
• Experience with a contract lifecycle management system (such as Agiloft, DocuSign Navigator, or Ironclad)
• Working familiarity with AI agents (such as CoPilot, Claude, or ChatGPT)
• Law firm experience is a bonus but not required.

Responsibilities

• Provides Contract Management and Administrative Support to OGC.
• Oversees administration of the enterprise-wide CLM system.
• Reviews and catalogs all signed contracts to ensure compliance with the company’s contract management procedures.
• Inputs contracts into the CLM system and regularly performs reviews of contract records to ensure data accuracy and de-duplication.
• Administers security profile setup, system support, and training for company system users.
• Works to utilize integrated tools in the CLM system to automate or improve efficiency of OGC operations and trains OGC attorneys on these tools.
• Performs contract audits to ensure compliance with applicable law and company policies.
• Monitors contract expiration dates and other key performance indicators, and designs reports to support internal client goals under the direction of OGC attorneys.
• Utilizes reports to extract data on contract records and provides analysis to OGC attorneys and clients.
• Responds to interdepartmental requests for contract KPIs tracked in the CLM system.
• Follows established departmental procedures and guidelines to provide timely and effective support to OGC and its clients.
• Organizes and expedites the flow of work, ensuring OGC staff has access to information, correspondence, and documents as needed.
• Demonstrates a general knowledge of document formats of a legal nature.
• Assists in the administration of OGC programs to ensure that organizational legal matters are managed properly and efficiently.
• Maintains discretion and confidentiality at all times.
• Maintains records and documentation on contract deliverables.
• Communicates with internal departments concerning all matters of the legal department.
• Provides a bridge for smooth communication between internal departments and legal counsel, both internal and external.
• Answers questions and addresses issues.
• Builds relationships crucial to the success of the organization.
• Demonstrates leadership to maintain credibility, trust, and support with the organization.
• Participates in the ongoing development, communication and implementation of team concepts, programs, and policies; coordinates work to ensure best practices with all team members.
• Attends appropriate team meetings.
• As a member of the Team, fosters strong cohesiveness regarding all major issues, e.g., direction, annual plan, budget, policy changes, etc.
• Accepts responsibility to quickly identify any areas that lack cohesiveness, bringing them to the attention of the team leader and working with the team in a supportive manner to resolve issues and actively look for ways, and reinforce actions needed, to achieve synergy possible within the larger organization.
• Is familiar with Simmons’ established operating systems (e.g. quality, security, office environment, company policies, LEAN); understands the responsibility to maintain familiarity with the systems and this position’s role in support of these systems – including a consideration of the impact of individual actions on the systems and the responsibility to communicate concerns and improvement ideas.
• Performs other duties as necessary in support of business objectives.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level