YourLiebherrCareer: Contract Administrator

Liebherr•Newport News, VA

1d•Onsite

About The Position

The Contract Administrator supports Liebherr’s domestic and international sales teams by responding to internal requests for quotes, supporting proposals, assisting with existing contract administration, and coordinating contract-related documentation, materials, and invoices. The role also supports sales administration, quality assurance, budgeting, and internal controls. The position is based at Liebherr Mining Equipment Newport News Co. in Newport News, Virginia, and requires domestic and international travel up to 20% of the time. Applicants must be legally authorized to work in the United States without current or future sponsorship; the role is not eligible for sponsorship.

Requirements

Bachelor’s degree in a business-related discipline and two to four years of related experience and/or training, or an equivalent combination of education and experience.
Contract administration experience.
Hands-on experience with Microsoft Office Suite, including advanced Excel.
Ability to travel domestically and internationally up to 20% of the time.
Ability to obtain and maintain a valid driver’s license and passport.
Legally authorized to work in the United States without the need for current or future sponsorship.

Nice To Haves

Contract administration experience in heavy equipment, OEM, or industrial manufacturing.

Responsibilities

Respond to internal Requests for Quotes related to the supply of Liebherr’s mining products.
Request labor and supply quotations from key suppliers to support MARC, cost cap, and commercial proposals.
Assist with administration of existing contracts, including monthly calculation of Key Performance Indicators to determine compliance with contractual obligations.
Assist with development of Authorization To Manufacture documents that define equipment specifications meeting customer requirements.
Organize the Authorization To Manufacture review and approval process.
Create and manage demand for direct-ship purchased material in accordance with contractual requirements.
Organize and ensure timely, accurate invoices in accordance with contractual terms.
Assist with stock cube management of finished goods.
Maintain the Price List, Project List, Sales Forecast, standard offer forms, and performance guarantee documents.
Assist Sales Administration and Quality Assurance with implementation activities involving ISO 9001.
Act as the Business Management System Key User.
Administer the Sales SharePoint Site.
Liaise with Accounting and Controlling on cash flow and Sales Forecast budgeting.
Act as the Internal Controls (ICS) representative for Sales.
Conduct annual ICS reviews, recommend process changes in accordance with internal control requirements, and participate in ICS audits as required.