Contract Administrator II - National Center for Clinical Trials (NCCT)

Advocate Health•Charlotte, NC

4d•$31 - $46•Remote

About The Position

Provides direct administrative support for institution research activities across the grants and contracts lifecycle, including pre-award planning, proposal submission, approval tracking, signature follow-up, award setup, data management, and guidance on grant and contract parameters. Supports compliance activities in coordination with IRB, IACUC, and COI, and contributes to pre- and post-award and contracting work. Serves as a primary customer service contact for Principal Investigators, department administrators, sponsors, and other clients regarding pre-award, post-award, contracting, and reporting matters. The role supports faculty and department administrators throughout grant and contract lifecycles, including clinical trial contracts such as confidential disclosure agreements, clinical trial agreements, collaboration agreements, and data use or sharing agreements. It applies institutional cost policies and funding-agency guidelines to budgets; reviews financial information and agreement terms for accuracy and compliance; supports negotiation, documentation, financial management, reporting, and post-execution monitoring; and helps stakeholders understand and administer grants and contracts. The position also represents the institution’s research activities, maintains stakeholder relationships, and supports the development and implementation of contract-administration policies and procedures. This is a full-time, 40-hour-per-week position with a Monday–Friday normal business-hours schedule and remote work arrangement. The stated pay range is $30.70–$46.05. The work environment is described as a clean, well-lit, comfortable office and may involve interruptions.

Requirements

Bachelor’s degree, or an equivalent combination of education and experience with one year of experience demonstrating comparable knowledge and skills.
Highly detail-oriented and organized, with a focus on teamwork and creating usable, accessible administrative tools.
Ability to complete tasks efficiently and independently.
Ability to learn changing technologies related to grants and contracts management.
Strong planning and organizational skills, including the ability to manage multiple priorities and deadlines.
Demonstrated proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint.
Ability to understand, interpret, and apply laws, regulations, and policies.
Exceptional interpersonal, oral, and written communication skills for working with a large and diverse constituency, including senior leadership, faculty, support staff, granting agencies, and vendors.
Ability to learn and improve negotiation skills and the composition and analysis of business contract terms and language.

Nice To Haves

Pre-award, post-award, or contracting skills are preferred.

Responsibilities

Provide administrative support for research-related activities and the grants and contracts lifecycle.
Ensure proposals are submitted on time, track approvals, follow up on grant and contract signatures, and set up awards.
Manage data and provide guidance on grant and contract parameters.
Coordinate compliance activities with IRB, IACUC, and COI.
Support faculty members and department administrators through grant and contract lifecycle stages.
Support clinical trial contracts, including confidential disclosure agreements, clinical trial agreements, collaboration agreements, and data use or data sharing agreements.
Apply institutional cost policies and funding-agency guidelines to budgets and grant or contract processes.
Review financial information, budgets, terms, and documentation for accuracy and compliance with institutional and granting-agency requirements.
Support negotiation, documentation, and financial management processes for grants and contracts.
Help determine when to consult institutional management or the Legal Department about contract language, financial matters, and post-execution monitoring.
Provide support and guidance to stakeholders and fulfill grant and contract reporting requirements.
Serve as a customer service contact for Principal Investigators, department administrators, sponsors, and other clients on pre-award, post-award, contracting, and reporting issues.
Represent and promote the institution’s research activities at meetings.
Maintain positive working relationships with stakeholders and provide support throughout the contract lifecycle.
Assist with formulating and implementing policies and procedures for contract administration.
Perform other related duties incidental to the work described.