Contract Administrator II - National Center for Clinical Trials (NCCT)

Advocate Health and Hospitals Corporation•Charlotte, NC

3d•Remote

About The Position

Provides direct administrative support for research-related activities at the institution. Ensures proposals are submitted on time, tracks approvals, follows up on grant and contract signatures, sets up awards, supports data management, and guides stakeholders on grant and contract parameters. Manages compliance in coordination with IRB, IACUC, and COI. The role supports all aspects of the grants and contracts award lifecycle, pre-award planning, and evaluation of business processes as part of a cohesive pre-award, post-award, and contracts team. Serves as a primary customer service contact for Principal Investigators, department administrators, sponsors, and other clients on pre-award, post-award, contracting, and reporting issues. The Contract Administrator II supports faculty members and department administrators through the grant and contract lifecycle, including clinical trial contracts such as confidential disclosure agreements, clinical trial agreements, collaboration agreements, and data use or data sharing agreements. The position applies institutional cost policies and funding agency guidelines, reviews budgets and financial information for consistency and compliance, supports negotiation and documentation, provides guidance to stakeholders, and fulfills reporting requirements. The role also assists with policies and procedures relating to contract administration and consults with a supervisor as appropriate. The position is full-time, 40 hours per week, Monday through Friday during normal business hours, and remote. The work environment is described as a clean, well-lit, comfortable office environment and may be subject to interruptions.

Requirements

Bachelor's degree or an equivalent combination of education and experience.
One year of experience from which comparable knowledge and skills can be acquired.
Highly detail oriented and organized, with a focus on teamwork and creating usable, accessible administrative tools.
Ability to complete tasks efficiently and independently.
Ability to learn changing technologies related to grants and contracts management.
Strong planning and organizational skills, including the ability to manage multiple priorities and deadlines.
Demonstrated proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
Ability to understand, interpret, and apply laws, regulations, and policies.
Exceptional interpersonal, oral, and written communication skills to work effectively with a large and diverse constituency.
Demonstrated knowledge and understanding of institutional cost policies and multiple funding agency guidelines, and their application to grant and contract budgets.
Understanding of systems and applications used for data storage and retrieval.
Understanding of negotiation, documentation, and financial grants management processes related to grant and contract lifecycle stages.
Strong communication skills and a desire to improve customer care skills.

Nice To Haves

Pre-award, post-award, or contracting skills preferred.
Ability and motivation to develop additional knowledge and expertise in contracts and grants.
Ability to learn and improve negotiation skills, and the composition and analysis of business contract terms and language.

Responsibilities

Provide administrative support for research-related activities.
Ensure proposals are submitted in a timely manner and track approval processes.
Follow up on grant and contract signatures and set up awards.
Support efficient data management and provide guidance on grant and contract parameters.
Manage compliance in coordination with IRB, IACUC, and COI.
Support faculty members and department administrators throughout the grant and contract lifecycle.
Provide support for clinical trial contracts, including confidential disclosure agreements, clinical trial agreements, collaboration agreements, and data use or data sharing agreements.
Apply institutional cost policies and funding agency guidelines to grant and contract budgets.
Review financial information to ensure budgets and terms agree with grant or contract documentation and comply with institutional and granting agency requirements.
Support negotiation, documentation, and financial grants management processes.
Provide guidance and support to stakeholders for institutional grants and contracts.
Fulfill reporting requirements for awarded grants and contracts.
Consult with a supervisor as appropriate and develop understanding of when to consult institutional management or the Legal Department.
Represent and promote the institution's research activities at meetings.
Maintain positive working relationships with stakeholders and provide support throughout the contract lifecycle.
Assist with formulating and implementing policies and procedures relating to contract administration.
Perform other related duties incidental to the work described.