Contract Administrator II

Atec, Inc.•Stafford, TX

54d

About The Position

Supports activities related to proposals, pricing, and contracts for the sale of equipment, materials, products, or services. Manages complex government and commercial contracts and subcontracts for supply, services, and construction projects, and serves as a contract administrator for significant customers. The role develops customer relationships, coordinates between customers and subcontractors, and works with project managers and internal functional departments to support contracts and projects through completion. The Contract Administrator monitors contract and purchase-order schedules, budgets, changes, and customer requirements; reviews proposals, quotes, contract terms, invoices, and job-status reports; and ensures required certifications, reports, exhibits, records, and contract documentation are prepared and maintained. The role coordinates potential and confirmed changes of scope, contract modifications and extensions, export forms, customer communications, and implementation of contracts and modifications in the electronic system. It also supports compliance with export regulations, the Foreign Corrupt Practices Act, customer screening requirements, and Atec’s AS9100/ISO policies and procedures.

Requirements

Associate degree from a two-year college or technical school, or five years of experience in aerospace/military, energy services, contract administration, or a manufacturing environment, or an equivalent combination of education and experience.
Regularly required to sit, stand, and walk.
Must understand applicable AS9100/ISO procedures and work instructions and complete records required by them.

Nice To Haves

Customer service experience is preferred.

Responsibilities

Manage complex government and commercial contracts and subcontracts for supply, services, and construction projects.
Develop and maintain customer relations and serve as a liaison between customers and subcontractors.
Stay current on market activity and customer requirements; identify new markets and technologies with customers and inform relevant internal parties.
Assist with bid and proposal activity by reviewing proposals after bid/no-bid decisions.
Review final quote files for accuracy, completeness, and conformity.
Follow up with customers regarding contract or purchase-order award status.
Review contract terms and conditions for completeness, accuracy, and conformity.
Prepare, maintain, and submit certifications, representative reports, exhibits, and other materials required for contractual compliance.
Monitor customer contracts and purchase orders for scheduling, budget, changes, and customer requirements, and provide customers with status updates.
Coordinate with functional departments involved in customer contracts and purchase orders through completion.
Initiate and analyze job-status reports covering labor and material budgets, material details, shipping status, and overall contract or purchase-order monitoring.
Prepare and submit Potential Change of Scope and Change of Scope forms, ensure Atec management review, and submit them to customers in a timely manner.
Work with customers to obtain contract modifications for scope changes and communicate modifications to Atec, subsidiaries, suppliers, and other relevant parties.
Request, review, and implement contract modifications or extensions and solicitation amendments.
Prepare and submit government export forms when required.
Update the Contracts Manager on contract issues and advise relevant departments of contractual rights and obligations.
Check contract files for proper maintenance, documentation, and required paperwork.
Ensure contracts, purchase orders, and modifications are properly implemented in the electronic system.
Issue Contract Management instructions to inform other departments of special requirements.
Resolve financial issues with customers and review and submit invoices as necessary.
Assist with compliance involving ITAR, EAR, and the Foreign Corrupt Practices Act, and screen customers using the government Denied Person’s List.
Assist with obtaining and compiling reports for quarterly reports and Board Meetings.
Coordinate necessary functions with project managers and assist them with project processes.
Perform other related duties as assigned to support an efficient and effective work environment.
Ensure activities comply with Atec AS9100/ISO policies and report deviations to the appropriate area manager or supervisor.
Understand Atec’s Quality Policy, company objectives, and applicable AS9100/ISO procedures and work instructions.
Complete required records, participate in continuous-improvement activities and required AS9100/ISO training, and cooperate with auditors.