13248 - Contract Admin Supv Interstate
About The Position
Provide daily oversight of contractors performing maintenance activities on interstates and major primaries, including facilities and assets. Monitor work for compliance with contract requirements and provide residency, district, and Central Office staff with reports on contractor compliance and planned work activities. Manage assigned contract monitors. The role oversees contractor activities and performance, including field reviews of work in progress and completed work, reviewing asset conditions, communicating with contractors and VDOT staff, and recommending actions concerning contractor work and reporting plans. Ensure services are delivered according to contract price and terms, certify receipt of properly delivered services, report performance issues, and prevent contract changes without management approval. Conduct monthly contractor performance meetings. Oversee coordination between VDOT and contractors during emergency operations, including incident management and winter maintenance. Serve as the public information contact for the contract in the assigned area, monitor contractor responses to information requests, and facilitate quarterly meetings. Review contractor work plans, provide guidance, encourage adjustments as needed to meet maintenance needs, and report major work activities and plan issues to residency or district staff. VDOT employees must abide by VDOT's Code of Ethics and the Commonwealth's Standards of Conduct.
Requirements
- Ability to establish positive working relationships with diverse VDOT staff, local officials, and the public.
- Ability to interpret and consistently apply policies and procedures.
- Ability to resolve issues, negotiate resolutions, work independently, and manage multiple projects with milestones.
- Ability to communicate effectively orally and in writing, lead and facilitate meetings and discussions, and give presentations to diverse groups.
- Experience in contract development and administration, with general knowledge of procurement laws and regulations.
- Experience supervising staff and programs and evaluating others' work, including contractual performance assessments.
- Experience maintaining records and analyzing and compiling information into reports and presentations.
- Knowledge of Incident Command structure and ability to represent VDOT at incidents in a command or support role.
- Knowledge of highway maintenance, construction equipment, materials, and methods.
- Knowledge of OSHA and environmental regulations and laws.
- Knowledge of contracting and procurement laws and regulations.
- Knowledge of supervisory principles and practices, including performance management and discipline.
- Skill operating computers and software systems, including MS Office and automated financial systems.
- Valid driver's license.
Nice To Haves
- Training, experience, or education in Civil Engineering or a related field.
- Experience developing and monitoring budgets and planning, monitoring, and evaluating maintenance activities.
- Experience developing contract specifications and engineering estimates.
- Knowledge of VDOT's Road and Bridge Standards and Specifications.
Responsibilities
- Provide daily oversight of contractor maintenance activities on interstates and major primaries, including facilities and assets.
- Conduct field reviews of work in progress, completed work, and general asset conditions.
- Communicate work status and unusual events with contractors, VDOT staff, and others; consult for technical assistance as needed.
- Review contractor work and reporting plans and recommend actions to the District.
- Ensure services meet contract price, terms, and conditions, and certify receipt of services delivered in accordance with the contract.
- Monitor contractor performance for compliance, emphasizing timeliness, and report performance problems to management.
- Ensure contract terms and conditions are not changed without management approval.
- Conduct monthly meetings with contractors and VDOT staff to review performance issues and remedial actions.
- Oversee VDOT-contractor operations during emergencies and ensure emergency plans are implemented, including incident management and winter maintenance activities.
- Serve as the public information contact for the contract in the assigned area and monitor contractor responses to information requests.
- Develop agendas for quarterly meetings and facilitate them.
- Review contractor work plans, provide guidance, and encourage adjustments to meet maintenance needs.
- Report major work activities and work-plan issues to residency or district staff.
- Manage assigned contract monitors.
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What This Job Offers
Career Level
Manager
Education Level
No Education Listed
