13248 - Contract Admin Supv Interstate

Virginia Department of Transportation•Arlington, VA

About The Position

Provide daily oversight of contractors performing maintenance activities on interstates and major primary roads, including associated facilities and assets. Monitor work for compliance with contract requirements and report contractor compliance and planned work activities to residency, district, and Central Office staff. Manage assigned contract monitors. The role includes conducting field reviews of work in progress and completed work, assessing asset conditions, communicating work status and unusual events, and reviewing contractor work and reporting plans. Ensure services are delivered in accordance with contract terms, certify services billed when properly delivered, monitor performance, and report problems to management. Contract changes require management approval. Conduct monthly performance meetings with contractors and VDOT staff. Oversee coordination between VDOT and contractors during emergency operations, including incident management, winter maintenance, snow removal, and preparedness activities. Serve as the public information contact for the contract in the assigned area, monitor contractor responses to information requests, and facilitate quarterly meetings. Review contractor work plans, provide guidance, and report major work activities or plan issues to residency or district staff. The position requires effective communication and relationship-building with contractors, VDOT staff, local officials, and the public; applying policies and procedures; resolving issues; working independently; and organizing and analyzing records and information for reports and presentations. The role also involves supervisory responsibilities, contract administration, highway maintenance and construction knowledge, incident support, and use of computer and financial systems. A valid driver's license is required. Civil Engineering or a related field, budget and maintenance planning experience, contract specification development, engineering estimates, and knowledge of VDOT standards are desired.

Requirements

Ability to communicate effectively orally and in writing with contractors, local officials, and VDOT staff.
Ability to lead and facilitate meetings and discussions and give presentations to diverse groups.
Ability to resolve issues, negotiate resolutions, work independently, and manage multiple projects with milestones.
Experience in contract development and administration, with general knowledge of procurement laws and regulations.
Experience supervising staff and programs and evaluating others' work, including contractual performance assessments.
Experience maintaining records and analyzing and compiling information into reports and presentations.
Knowledge of Incident Command structure and ability to represent VDOT at incidents in a command or support role.
Knowledge of highway maintenance, construction equipment, materials, and methods.
Knowledge of OSHA and environmental regulations and laws.
Skill in operating computers and software systems, including MS Office and automated financial systems.
Valid driver's license.
Ability to establish positive working relationships with VDOT staff, local officials, contractors, and the public.
Ability to interpret and consistently apply policies and procedures.
Ability to organize records and analyze and compile data into correspondence, reports, and presentations.
Knowledge of Road and Bridge Standards and Specifications, roadway maintenance and construction practices and policies.
Knowledge of contracting and procurement laws and regulations.
Knowledge of supervisory principles and practices, including performance management and discipline.

Nice To Haves

Training, experience, or education in Civil Engineering or a related field.
Experience developing and monitoring budgets and planning, monitoring, and evaluating maintenance activities.
Experience developing contract specifications and engineering estimates.
Knowledge of VDOT's Road and Bridge Standards and Specifications.

Responsibilities

Provide daily oversight of contractor maintenance activities on interstates and major primary roads, including facilities and assets.
Conduct field reviews of work in progress and completed work, and perform frequent and random reviews of asset conditions.
Communicate work status and unusual events with contractors, VDOT staff, and others, and seek technical assistance as needed.
Review contractor work and reporting plans and recommend actions to the District.
Ensure services are delivered according to contract price, terms, and conditions, and certify receipt of properly delivered billed services.
Monitor contractor performance for contract compliance, especially timeliness, and report performance problems to management.
Ensure contract terms are not changed without management approval.
Conduct monthly contractor and VDOT staff meetings to review performance issues and remedial actions.
Oversee VDOT and contractor operations during emergency operations, including incident management, winter maintenance, snow removal, and preparedness activities.
Serve as the public information contact for the contract in the assigned area and monitor timely contractor responses to information requests.
Develop agendas for quarterly meetings and facilitate those meetings.
Review contractor work plans, provide guidance, and encourage adjustments as needed to meet maintenance needs.
Report major work activities and work-plan issues to residency or district staff.
Manage assigned contract monitors.
Lead and facilitate meetings and discussions, give presentations, and represent VDOT at incidents in a command or support role.
Maintain and update records, and analyze and compile information into reports and presentations.