09121 - Contract Monitor Interstate

Virginia Department of Transportation•Culpeper, VA

About The Position

Provide daily oversight of contractors performing maintenance activities on interstates and major primary roads, including related facilities and assets. Monitor work for compliance with contract requirements and support the Residency or District with contractor compliance reports and planned work activities. Help ensure contracts for the assigned program area are developed or monitored effectively and comply with VDOT policies, procedures, regulations, and guidelines. The role involves communicating with contractors and VDOT staff, monitoring and inspecting field work, evaluating contractor performance, and supporting contract administration. It also includes liaison duties during emergency operations; quality assurance of maintenance work and operations; review of work plans and incident management and public information plans; and documentation through reports, diaries, and photographs. Coordinate public information inquiries and announcements with Public Affairs. VDOT employees must abide by VDOT’s Code of Ethics and the Commonwealth’s Standards of Conduct. Physical Requirements are referenced in the posting, but no specific physical demands are described.

Requirements

Ability to evaluate the work of others.
Ability to gather and analyze data and maintain accurate records.
Ability to obtain and maintain required certifications.
Ability to plan, monitor, and evaluate contractual personnel activities.
Demonstrated ability to communicate effectively with diverse audiences and conduct meetings.
Experience interpreting policies and procedures.
General knowledge of VDOT Road and Bridge Standards and Specifications, roadway maintenance and construction practices and policies, and OSHA and environmental regulations and laws.
Knowledge of highway maintenance and construction equipment, materials, and methods.
Valid driver’s license.
Ability to communicate verbally and in writing with internal and external customers.
Ability to develop positive working relationships with diverse personnel and the general public.
Ability to interpret and apply relevant policies, practices, and procedures.
Ability to read and interpret plans, specifications, technology, procedures, and policies.
Ability to resolve issues by identifying effective resolutions.
Ability to work independently, organize records, and analyze and compile data into correspondence and reports.
Knowledge of engineering as it relates to construction and transportation projects.
Skill in making routine independent decisions.
Skill in using computers and software applications.

Nice To Haves

ACI concrete field and soils and aggregates field certifications.
CPR with AED, Standard First Aid, and Blood Borne Pathogens (BBP) Combined Course certification.
Erosion and Sediment Control certification.
Experience in an operations maintenance environment.
Experience working with contracts for traffic control devices, TOC Operations, safety service patrol, and contract administration.
Experience developing contract specifications and engineering estimates.
Experience in highway maintenance and construction activities, and contract development and administration.
Flagger Intermediate Work Zone Traffic Control Safety certification.
Pavement markings and guardrail installation certification.
VDOT or MARTCP certifications in asphalt field.

Responsibilities

Communicate with contractors about contract questions, resolve conflicts, and review and respond to citizen concerns and complaints related to contracts.
Review safety issues and communicate them to contractors.
Monitor contracts and provide guidance and direction to field workers.
Review and verify completed contract work; document contractor performance issues and notify the manager.
Review, interpret, and identify contract requirements and specifications.
Conduct contract monitoring, field inspections, and operational audits based on performance data; monitor compliance with standard operating procedures.
Oversee contractor activities supporting district contract administration responsibilities.
Conduct field reviews of asset conditions, work in progress, and completed work.
Communicate work status, unusual events, or requests for technical assistance with contractors, VDOT staff, and others.
Review and approve incident management plans and public information plans with the district and Central Office.
Monitor contractor performance and contract compliance during significant events, including snow, ice, hurricanes, floods, and mud or rock slides.
Conduct monthly contractor meetings to review performance issues and request contractor responses.
Serve as liaison between VDOT and contractors in monitoring emergency operations throughout the assigned area.
Ensure emergency operations plans are implemented, including incident management, winter maintenance, snow removal, and other preparedness activities.
Evaluate contracted maintenance work and operations to ensure compliance with contracts, VDOT Road and Bridge specifications and standards, plans, materials testing, environmental requirements, traffic and work zone safety requirements, and other VDOT documents.
Prepare quality-of-work reports and monitor contractor performance against requirements; notify contractors, district staff, and Central Office staff of work requiring remediation and ensure remediation is completed.
Review contractor work plans, provide guidance, and encourage adjustments to meet maintenance needs.
Report on major work activities and advise on work-plan issues.
Compile diaries and photographs documenting contractor work, timeliness, work quality, and the safety of workers and the traveling public.
Coordinate public information inquiries and announcements with Public Affairs.