Continuing Education Financial Specialist
About The Position
Provide a full range of accounting, hiring, and finance administrative services for the UWEC Continuing Education Unit, which includes areas within Masters and Bachelor’s degrees, credit programs, noncredit programs and conferences. The Continuing Education Financial Specialist functions as the lead and sole worker in all fiscal responsibilities, is responsible for all aspects of programmatic hiring processes, and assists with various administrative operations. This position reports to the Operations Manager. An ideal candidate for this role is a proactive administrator who not only manages processes but looks for opportunities to improve them when appropriate or necessary. The right candidate will be the primary point of coordination for fiscal processes within Continuing Education, acting as a vital liaison between our unit and campus partners in HR and Accounting. The Financial and Hiring Administrator will communicate with stakeholders outside of the University and will play an important role in delivering a positive experience for our instructors, partners, and customers. The ideal candidate will have a sharp eye for detail and the ability to adapt to changing priorities and deadlines. Confidence in navigating systems and advocating for operational needs will support success in this position. We are seeking someone who is a collaborative team member, systems thinker, and problem solver, and who is comfortable working through complex processes, while contributing to continuous improvement. Advanced financial experience is not required; training will be provided on institutional systems and processes. This is an in-person position (University of Wisconsin – Eau Claire Campus) with the potential for up to one remote work day per week.
Requirements
- Ability to interpret financial data and provide recommendations
- Ability to manage administrative processes from beginning to end
- Ability to remain adaptable and flexible to different situations and changes and to work under pressure
- Ability to learn new systems, software, and processes quickly
- Ability to use Excel to create and maintain spreadsheets involving administrative and financial data
- Ability to use databases to export data, enter data, and prepare reports
- Must have the mental and visual ability to read, interpret, and manipulate MS Excel, Words, and Outlook files daily
- Must have the physical ability to operate office equipment (such as phone, computer, and printer) used to perform essential job functions daily
- Administrative and/or office support experience
- High school diploma or equivalent
Nice To Haves
- Knowledge of cash handling standards and practices
- Experience in administrative roles with financial responsibilities (ex. Budget coordination, accounts payable/receivable, payroll, program/department administration, or similar roles involving financial processes and systems).
- Coursework and/or experience in accounting, finance, or a related field
- Accounts receivable and accounts payable experience
- Administrative experience with Workday system
Responsibilities
- Hiring process coordination from instructor contract to payment
- Accounts receivable and accounts payable
- Records management
- Cash handling
- Providing customer service & support for the CE registration area
- Budget management
- UW System Office of Online & Professional Learning Resources (OPLR) reporting
- Additional reporting tasks as assigned by the Director and Operations Manager of Continuing Education
- Creates general reporting for transactions
- Answers advanced fiscal questions and provides information based on set materials and standards to various audiences
- Drafts communications and advanced reports and maintains organization of varied records to provide administrative support within a specified work unit
- Audits or processes advanced transactions and assigns funding codes in accordance with established rules, regulations, and policies
- Audits, monitors, organizes, and updates fiscal records, reports, and affiliated materials
- Reallocates expenses to appropriate funding strings
- Reviews transaction processing internal controls and recommends policies and procedures
- Audits or reconciles original purchase documents with payments
Benefits
- Training will be provided on institutional systems and processes.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
