Consulting Practice Administrator

Rehmann • Grand Rapids, MI

1d

About The Position

Rehmann is seeking a highly organized Consulting Practice Administrator to support bankruptcy, receivership, restructuring, and insolvency engagements. The role works with consultants, principals, attorneys, trustees, and financial professionals to coordinate complex business-transition matters and provide client service. It combines administrative coordination, financial administration, document management, and problem-solving. The work includes recurring tasks requiring accuracy and consistency as well as varied projects and unfamiliar matters that call for investigation, critical thinking, and coordination.

The administrator supports case and engagement operations, billing and financial processes, banking activity, stakeholder coordination, and executive and practice needs. The role requires adaptability, curiosity, sound organization, and the ability to bring structure to fast-moving work while managing competing priorities and deadlines.

Requirements

• At least 5 years of experience in legal administration, bankruptcy administration, receivership support, restructuring consulting support, accounting administration, or a related professional-services environment.
• Experience supporting attorneys, consultants, CPAs, trustees, court-appointed fiduciaries, or executive leaders.
• Exposure to accounts payable, banking operations, billing, or bookkeeping processes.
• Exceptional organizational and project coordination skills.
• Proficiency with MS Office Suite, MS Teams, SharePoint, and OneDrive.
• Demonstrated interest in using AI, workflow automation, and technology tools to improve efficiency, organization, reporting, and document management.
• Strong document management and records administration experience.
• Professional written and verbal communication skills.
• Financial administration and reporting aptitude.
• Ability to manage competing priorities and deadlines.
• Strong attention to detail when reviewing invoices, billing packages, and legal documents.
• Ability to work effectively with diverse internal and external stakeholders.

Nice To Haves

• Notary certification.
• Experience in bankruptcy and insolvency administration.
• Experience in restructuring or turnaround consulting.
• Experience in receivership support.
• Experience in litigation support.
• Experience in trust administration.
• Experience in legal operations.
• Experience in CPA firms, law firms, trustee offices, financial institutions, or special-assets groups.

Responsibilities

• Coordinate bankruptcy, receivership, and restructuring case administration activities.
• Support litigation, receivership, bankruptcy, and restructuring matters by gathering records, coordinating legal documentation, facilitating discovery requests, and maintaining case files.
• Maintain engagement files, project trackers, and document repositories.
• Compile and organize legal, financial, and corporate documentation.
• Support compliance, reporting, and records-retention requirements.
• Prepare correspondence, affidavits, mailings, and notarized documents.
• Prepare client billing packages, fee applications, PCRs, and engagement reports.
• Track consultant time and monthly billing activity.
• Assemble billing statements and fee-related reporting.
• Manage cash administration, payables processing, banking coordination, vendor payments, account maintenance, and expense reporting for client and fiduciary engagements.
• Reconcile and organize engagement financial documentation.
• Monitor receivership and engagement bank accounts.
• Manage banking correspondence and administrative activities.
• Coordinate with attorneys, trustees, banks, vendors, and external stakeholders.
• Follow up on approvals, action items, and critical deadlines.
• Manage executive calendars and scheduling.
• Coordinate meetings and stakeholder communications.
• Track licensing, CPE, and compliance requirements.
• Provide administrative support to consultants, principals, and engagement teams.

Benefits

• Programs and benefits that encourage growth and development and align with associates' needs and goals.
• Benefits focused on physical and mental health.
• Paid time off for volunteering and diversity-related activities.
• Flexible work arrangements.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed