Construction Support Coordinator - Field

ACCO Engineered Systems•Garden City, ID

1d•Onsite

About The Position

The Construction Support Coordinator - Field provides foundational, on-site administrative and logistical support to field superintendents across assigned jobsites. The role carries out routine data collection, folder organization, meeting coordination, onboarding assistance, and other support tasks under established procedures, helping field leadership focus on site operations. The coordinator handles timecard collection and completeness checks, field documentation and labor-hour reporting, project file organization, training and certification logistics, jobsite meeting support, and basic IT assistance for field staff. The role also performs clerical duties at a jobsite trailer or regional field office. It is a non-exempt position scheduled Monday through Friday, with work hours set with the supervisor and typically beginning and ending between 5:00 a.m. and 5:00 p.m. Occasional overtime may be necessary. Periodic visits to regional offices may be required under management direction.

Requirements

High school diploma or GED equivalent.
1 to 3 years of administrative support experience.
Strong attention to detail and accuracy when executing administrative workflows, reviewing time records, and managing file uploads.
Proficiency with mobile tablet hardware, including iPads/iOS; Microsoft Office applications (Word, Excel, Outlook); Google Workspace; and cloud file management platforms such as Box.
Effective verbal and written communication skills for professional interaction with trade craft workers, foremen, and field superintendents.
Customer-service orientation and the organizational ability to manage routine tasks across multiple simultaneous jobsite requests.
Reliable and consistent attendance.
Ability to learn new programs and processes.
Demonstrated ability to work as a team player and achieve assigned performance goals.
Ability to handle pressure and a hectic pace.
Ability to regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 30 pounds.
Ability to meet the described physical demands, including standing, walking, sitting, handling objects, reaching, talking or hearing, climbing or balancing, and stooping, kneeling, crouching, or crawling.

Nice To Haves

Associate degree in business administration or a related field.
Administrative support experience in commercial construction, mechanical contracting, or field operations.

Responsibilities

Collect daily timecards across assigned teams and verify that they are complete before superintendent review.
Follow up with field leadership to obtain missing time entries and meal period acknowledgments, and prepare batches for superintendent approval.
Gather, organize, and log field documentation and labor hours for regional Equality Funds and Market Recovery program reporting.
Collaborate with field leadership to review and maintain standardized Box project folder structures and file routine project documentation.
Carry out routine project-specific support tasks as directed by field superintendents and project leadership.
Prepare physical training rooms and AV equipment for in-person new-hire orientations and assist new hires with digital logins and onboarding navigation.
Track safety certification compliance, log certification records, and coordinate recertification logistics and scheduling with the Safety Team.
Coordinate jobsite progress meeting logistics, including room scheduling, agenda assembly, attendance, and distribution of notes and action items.
Submit ServiceNow IT tickets for field craft and leadership covering mobile device troubleshooting, hardware replacements, password resets, and software access permissions.
Provide first-line technical assistance with mobile time-entry submissions and access to company portal resources.
Perform jobsite or regional field office clerical work, including processing incoming mail, scanning delivery tickets, and tracking trailer office supplies.
Perform other duties as assigned.