Construction Project Coordinator - Hybrid
About The Position
The Construction Project Coordinator provides administrative, financial, and project coordination support for corporate and retail construction projects. The role acts as a liaison among Project Managers, Design, Real Estate, Technology, Facilities, general contractors, consultants, and vendors to help deliver projects safely, on schedule, within budget, and in compliance with corporate standards. The coordinator maintains project documentation; supports procurement, contract administration, project startup, financial tracking, scheduling, communications, reporting, compliance, and closeout. The role assists with project budgets and costs, vendor documentation, invoices, pay applications, change orders, project milestones, procurement schedules, punch lists, and turnover documentation. The position is a six-month contract, hybrid, based in Orlando, Florida. The stated hourly range is $25.00 to $30.00, depending on skills, experience, location, and industry.
Responsibilities
- Support Construction Project Managers in planning, executing, and closing construction projects.
- Coordinate activities among internal stakeholders, consultants, contractors, and vendors.
- Assist with project startup, including vendor onboarding and document collection.
- Collect quotes and proposals and enter approved quotes into the purchase order system.
- Reconcile project budgets and costs.
- Maintain organized project files and records in accordance with company standards.
- Upload documents to project-specific electronic folders and ensure documentation is accurate, current, and accessible.
- Assist with preparing and processing purchase requisitions, purchase orders, work orders, contract amendments, and vendor agreements.
- Coordinate collection and review of vendor insurance certificates and supporting documents, and verify compliance before contract execution.
- Track project commitments, invoices, budget allocations, and expenditures.
- Assist with reviewing and processing contractor pay applications and vendor invoices.
- Support change order review and documentation.
- Prepare project financial reports and budget updates, and monitor costs for potential budget concerns.
- Track project milestones, deliverables, and critical dates.
- Monitor long-lead procurement items and delivery schedules.
- Coordinate project reporting and dashboard updates.
- Assist with punch-list tracking and resolution.
- Coordinate collection of closeout documentation, including as-built drawings, warranties, O&M manuals, training documentation, and final lien releases.
- Support project turnover to Facilities and operational teams.
- Ensure adherence to company policies, procurement standards, audit requirements, and project management procedures.
- Track required approvals and maintain supporting documentation.
- Support project audits and compliance reviews.
- Assist with vendor performance documentation and reporting.
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What This Job Offers
Education Level
No Education Listed
