Construction Project Coordinator

MTech Mechanical Technologies•Westminster, CO

20h•$25 - $30•Onsite

About The Position

The Construction Project Coordinator provides administrative and financial support to Project Managers, Project Engineers, and Field Managers throughout the project lifecycle, from project setup through closeout. The role coordinates customer billing, accounts receivable tracking, project documentation, and financial reporting to help project teams work efficiently with accurate information. The position supports MTech Mechanical’s design-build mechanical contracting work through organization, attention to detail, and timely communication across project teams. It is based in a general office environment in Westminster, Colorado, and is generally sedentary, although it may involve standing and walking for up to 20% of the time. Standard office equipment, including computers and printers, is used daily.

Requirements

High school diploma or equivalent.
Ability to work in a fast-paced environment.
Organized and detail oriented.
Ability to build and maintain positive relationships among team members.
Functional knowledge of personal computers, including Microsoft Windows, Word, Excel, and Outlook.

Nice To Haves

Prior experience with accounts receivable.
Ability to read construction drawings.
Working knowledge of Procore, Bluebeam, and Viewpoint.

Responsibilities

Prepare and submit approximately 20 monthly customer billings, including lien releases and supporting paperwork, by each customer’s deadline.
Enter invoices into the accounting system in the correct fiscal period.
Regularly follow up with customers about payment status.
Distribute weekly job cost reports to Project Managers, Project Engineers, and Field Managers.
Generate weekly accounts receivable aging and service reports for Project Engineers and Project Managers.
Calculate project labor incentives from job cost data as directed by the Project Engineer.
Set up new projects in Procore, including uploading drawings and specifications and assigning team permissions.
Support submittal and RFI management in Procore.
Manage Egnyte folder permissions.
Obtain tax-exempt and insurance certificates as required.
Compile Operations & Maintenance manuals with required project documents and deliver them electronically or in hard copy by the customer’s due date.
Close completed jobs in the accounting system after reviewing project financials and resolving open issues.
Handle correspondence, filing, mailing, deliveries, and other clerical tasks.
Perform other duties as assigned.