Project Coordinator/Office Manager – West Palm Beach

CORE • West Palm Beach, FL

6d • Onsite

About The Position

CORE is seeking a Construction Project Coordinator/Office Manager for its West Palm Beach, Florida office. The position coordinates project-related tasks for new and active projects and supports the office’s day-to-day operations. As Project Coordinator, the role liaises between field and project management teams and keeps project files and information current, accurate, and organized. Office management work includes coordinating meetings, supporting company events, ordering and maintaining supplies, preparing leadership expense reports, and maintaining the executive calendar.

The ideal candidate demonstrates professionalism while remaining personable and service oriented. This in-person position reports to the Senior Vice President of the West Palm Beach office and Employee Services. Pay is commensurate with skills and experience. It is exempt under the Fair Labor Standards Act and is not eligible for overtime compensation.

Requirements

• At least 3 years of construction project coordination experience is preferred.
• Reliable and timely, with strong organizational skills.
• Able to work independently and as part of a departmental team in executing a variety of projects.
• Attention to detail and a proactive problem solver.

Nice To Haves

• A professional degree in business or a related field is preferred but not required.
• Experience with Procore, Bluebeam, and/or Concur is a plus.

Responsibilities

• Assist with submittals and RFIs.
• Assist with subcontractor change orders.
• Maintain records of fully executed subcontracts.
• Submit closeout documents to subcontractors, including warranty information.
• Assist the Senior Vice President with meeting scheduling.
• Prepare and submit the Senior Vice President’s expense reports through Concur.
• Support corporate meetings, events, and activities.
• Organize inventory and secure office and marketing supplies.
• Provide support to office employees as needed.
• Perform other duties as assigned.

Benefits

• 401(k) with company match
• Full medical, dental, and vision insurance
• Paid time off
• Life and disability insurance
• Financial planning services
• Paid maternity leave
• Paid paternity leave
• Tuition reimbursement
• HSA and FSA medical plans, as available to company employees

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed