Construction Office Specialist

Arkansas Department of Transportation • Little Rock, AR

4h • Onsite

About The Position

This position is responsible for assisting the Subcontract Administrator in reviewing and acknowledging subcontracts and purchase orders on federal and state highway construction projects, city streets and county road projects, and associated assignments. Also, the position is responsible for approving and processing weekly contractor payments, creating all work orders and creating, tracking, distributing, and processing all supplemental agreements.

Requirements

• Educational equivalent to a diploma from an accredited high school.
• Ability to read construction plans and perform mathematical computations, including computation of areas.
• Knowledge of construction project documentation methods, terminology.
• Ability to process data and information accurately and in a timely manner.
• Familiarity with the use of Microsoft Word, Excel, and Outlook software, and the use of Microsoft Windows operating system.
• Ability to learn and navigate computer software and adapt to new technology.
• Attention to detail.
• Ability to organize, prioritize and multi-task.
• Ability to communicate effectively both orally and in writing.

Responsibilities

• Enter subcontract information into project documentation software and process subcontract acknowledgement letters.
• Distribute acknowledgement letters to contractors, subcontractors, and sureties.
• Assist in entering and distributing change orders in project documentation software and other programs and formats.
• Access project documentation software to respond to surety company status inquiries.
• Review and track all payments to contractors each week using documentation software.
• Working through the Computer Services and Fiscal Services Divisions, process payments into the accounting system.
• Create, track, distribute, and process supplemental agreements.
• Create and distribute work orders.
• Access project documentation to provide information to contractors, surety companies and Department personnel.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED