Construction Office Coordinator - Sabey Construction, Inc.
About The Position
Sabey Construction, Inc. (SCI) is recruiting a Construction Office Coordinator to join their team in Umatilla, OR. This newly added position will play a critical role in supporting a growing construction team and helping keep one of the region’s most significant infrastructure projects running smoothly. The role serves as the administrative backbone of the project team, working from the construction site office to ensure day-to-day operations run efficiently by supporting document management, coordinating communications, organizing logistics, and serving as a key liaison between the Umatilla project team and Sabey’s Seattle headquarters. This opportunity is ideal for an organized and proactive professional who enjoys variety in their workday, thrives in a collaborative environment, and is energized by supporting large-scale construction projects. You'll work closely with project leadership, subcontractors, vendors, and corporate teams to help keep critical project activities moving forward.
Requirements
- 3+ years of administrative experience, preferably within the construction industry
- Strong organizational skills with exceptional attention to detail and accuracy
- Ability to prioritize multiple responsibilities and adapt in a fast-paced project environment
- Proficiency with Microsoft Office applications, particularly Excel
- Experience with document management, project tracking, and administrative coordination
- Strong written and verbal communication skills
- Ability to build positive working relationships with employees, clients, subcontractors, and business partners
- Self-motivated with the ability to work independently and manage competing priorities
- Aptitude and willingness to learn and utilize AI tools and emerging technologies
Nice To Haves
- Construction experience is helpful but not required
- Experience with Yardi is a plus
Responsibilities
- Setting up and maintaining the jobsite office, including supplies, equipment, and filing systems
- Serving as the primary point of contact for office-related needs and inquiries at the project site
- Managing incoming correspondence, deliveries, and visitors
- Coordinating jobsite onboarding activities, including badges, parking access, and required documentation
- Preparing and distributing reports, meeting minutes, and project communications
- Supporting document control processes and maintaining accurate project records
- Assisting with purchase orders, expense tracking, credit card documentation, and material procurement records
- Maintaining project tracking logs, including rental equipment, labor reports, change orders, and security badges
- Organizing and maintaining electronic filing systems and project documentation
- Scheduling and coordinating meetings, conference calls, travel arrangements, site visits, team events, and other project activities
- Attending construction meetings, documenting key discussions, and distributing meeting notes
- Collaborating with project stakeholders, subcontractors, vendors, and internal teams to support successful project execution
- Assisting with contract administration activities, including subcontracts, change orders, purchase orders, professional service agreements, material supply agreements, non-disclosure agreements, and closeout documentation
- Reviewing subcontractor invoices for compliance with contract requirements
- Embodying Sabey’s core values in all interactions and responsibilities
Benefits
- Comprehensive Benefits: Sabey covers 100% of employee-only premiums for base medical and PPO dental plans and contributes up to $2,000 annually to a Health Savings Account (HSA).
- Time to Recharge: Up to 5 weeks of PTO based on tenure, plus 10 paid holidays and the ability to carry over unused PTO.
- Financial Wellness: Competitive, matched 401(k) retirement plan.
- Growth & Development: Access to structured professional and personal development programs, including Thought Patterns for High Performance, Everything DiSC, and Built to Last.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
