Construction Office Coordinator - Sabey Construction, Inc.

Another Source•Umatilla, OR

8d•Onsite

About The Position

Sabey Construction, Inc. (SCI) is seeking a Construction Office Coordinator to join their team in Umatilla, OR. This is a newly created role to support a growing data center construction project. The position serves as the on-site administrative hub for the project team, ensuring operations run smoothly through document control, meeting coordination, site logistics, office management, and administrative support for project managers, engineers, and superintendents. This role is ideal for a highly organized, proactive individual who enjoys being the go-to person for a busy team. While construction experience is helpful, it is not required; Sabey is looking for someone with strong administrative skills, a positive attitude, and a willingness to learn and grow. The successful candidate will join a collaborative team building a significant infrastructure project, gaining exposure to construction operations and project administration in a fast-paced environment.

Requirements

3+ years of administrative experience, preferably within the construction industry
Strong organizational skills with exceptional attention to detail and accuracy
Ability to prioritize multiple responsibilities and adapt in a fast-paced project environment
Proficiency with Microsoft Office applications, particularly Excel
Experience with document management, project tracking, and administrative coordination
Strong written and verbal communication skills
Ability to build positive working relationships with employees, clients, subcontractors, and business partners
Self-motivated with the ability to work independently and manage competing priorities
Aptitude and willingness to learn and utilize AI tools and emerging technologies

Nice To Haves

Construction experience is helpful but not required
Experience with Yardi is a plus

Responsibilities

Setting up and maintaining the jobsite office, including supplies, equipment, and filing systems
Serving as the primary point of contact for office-related needs and inquiries at the project site
Managing incoming correspondence, deliveries, and visitors
Coordinating jobsite onboarding activities, including badges, parking access, and required documentation
Preparing and distributing reports, meeting minutes, and project communications
Supporting document control processes and maintaining accurate project records
Assisting with purchase orders, expense tracking, credit card documentation, and material procurement records
Maintaining project tracking logs, including rental equipment, labor reports, change orders, and security badges
Organizing and maintaining electronic filing systems and project documentation
Scheduling and coordinating meetings, conference calls, travel arrangements, site visits, team events, and other project activities
Attending construction meetings, documenting key discussions, and distributing meeting notes
Collaborating with project stakeholders, subcontractors, vendors, and internal teams to support successful project execution
Assisting with contract administration activities, including subcontracts, change orders, purchase orders, professional service agreements, material supply agreements, non-disclosure agreements, and closeout documentation
Reviewing subcontractor invoices for compliance with contract requirements
Embodying Sabey’s core values in all interactions and responsibilities

Benefits

Sabey covers 100% of employee-only premiums for base medical and PPO dental plans
Contributes up to $2,000 annually to a Health Savings Account (HSA)
Up to 5 weeks of PTO based on tenure
10 paid holidays
Ability to carry over unused PTO
Competitive, matched 401(k) retirement plan
Access to structured professional and personal development programs, including Thought Patterns for High Performance, Everything DiSC, and Built to Last
Long-term career growth
Internal mobility
A culture where people who are humble, hungry, and smart are supported and promoted from within