Construction Management Office Engineer

Whitman, Requardt & Associates, LLP• Fairfax, VA, US, VA

4d•$45 - $55

About The Position

Whitman, Requardt & Associates, LLP (WRA) is seeking a highly organized, detail-oriented Office Engineer to support its Construction Management & Inspection (CMI) Group in Fairfax, Virginia, and Washington, DC. The role supports active public-sector construction contracts by maintaining project records, managing document control workflows, supporting contract administration, and ensuring documentation is complete, accurate, timely, and accessible. Work locations vary between client sites and WRA’s local offices in DC and/or Northern Virginia. The position is suited to a document control or project records professional with construction, transportation, utility, or civil infrastructure experience who can support field and office project teams in a fast-paced, collaborative environment. The role involves coordinating documentation among project staff, inspectors, contractors, consultants, and client stakeholders, as well as supporting project reporting, payment documentation, compliance records, audits, and closeout. The position requires field activity and may involve walking over uneven terrain, climbing, bending, kneeling, remaining stationary for extended periods, repetitive hand and wrist motions, lifting or moving items up to 50 pounds, and driving to project sites. The work environment may include outdoor weather conditions, noise, or confined/enclosed spaces. The expected hourly compensation range is $45.00–$55.00. Applicants must be authorized to work in the United States full-time without current or future employment-based visa sponsorship.

Requirements

At least 3 years of relevant document control, project records, contract administration, or construction project support experience.
Experience supporting construction management and inspection projects, preferably in transportation, civil infrastructure, utility, highway, bridge, or municipal construction.
Strong understanding of construction document control, version control, records management, filing protocols, audit requirements, and project closeout documentation.
Familiarity with public-sector contracts and owner or agency procedures, such as those of Northern Virginia local governments, VDOT, DDOT, or similar clients.
Working knowledge of construction documentation, including correspondence, monthly pay estimates, RFIs, submittal logs, meeting minutes, EEO and wage records, daily inspection reports, daily diaries, project sketches, material certifications, and material notebooks.
Ability to generate reports, prepare and review daily work records, document daily occurrences, review monthly and final estimates, and verify contractor pay applications against project work logs.
Proficiency with document management and construction administration software, as well as Microsoft Excel, Word, Outlook, and Teams.
Excellent organizational skills, attention to detail, and ability to manage multiple priorities, deadlines, and document workflows in a fast-paced construction environment.
Strong written and verbal communication skills and ability to coordinate with contractors, inspectors, project staff, client representatives, and other stakeholders.
Ability to handle confidential project records, maintain professional documentation standards, and support factual, defensible project files.
Ability to perform the described field physical activities, including walking on uneven terrain, climbing, bending, kneeling, extended sitting or standing, repetitive hand and wrist motions, lifting or moving objects up to 50 pounds, and driving to project sites.
Ability to function safely in potentially hazardous field environments.
Must be authorized to work in the United States on a full-time basis without needing employment-based visa sponsorship now or in the future.

Nice To Haves

Five or more years of project records management experience on public-sector construction projects.
Experience on VDOT, DDOT, transportation, utility, water/wastewater, highway, bridge, or other civil infrastructure construction projects.
Knowledge of client-specific construction documentation standards, contract administration procedures, and electronic project filing requirements.
Experience supporting field teams, inspectors, resident engineers, construction managers, contractors, and client representatives.
Experience with final records audits, payment documentation, quantity reconciliation, claims documentation, non-conformance tracking, as-built records, and project closeout.
Associate or bachelor’s degree in construction management, engineering, business administration, or a related field.
Construction inspection, project records, document control, or agency-specific certifications; some may be required depending on project assignment.

Responsibilities

Maintain construction project records and document control under the direction of the Construction Manager, Project Manager, or designee.
Set up, process, track, distribute, and archive construction project documents using client or project document management systems.
Organize and control incoming and outgoing documents, including RFIs, submittals, change documentation, transmittals, reports, meeting minutes, correspondence, and contractor submissions.
Maintain document tracking logs to support timely responses, version control, audit readiness, and records of document flow.
Maintain logs and files for RFIs, submittals, change orders, issues and claims, non-conformance, material certifications, and other contract-required project records.
Generate and maintain project reports and correspondence, including progress reports, status updates, meeting materials, and documentation for audits, claims, and closeout.
Attend project meetings and prepare meeting minutes, action item logs, and follow-up documentation.
Collect, record, verify, and reconcile quantities, payment applications, invoices, monthly estimates, and supporting documents with construction management and inspection staff.
Maintain records of quantities, changes, payments, material certifications, affidavits, insurance certificates, stored material invoices, and related payment documentation.
Support contractor compliance documentation relating to EEO, wage requirements, labor regulations, certified payroll, and other applicable requirements when required by contract.
Prepare and maintain daily diaries, inspection reports, equipment and personnel records, project sketches, material notebooks, and other required field documentation.
Track Notices of Intent, potential claims, issues, non-conformance reports, and corrective actions, ensuring records are complete, factual, and supported by project timelines.
Assist with project closeout, final records reviews, records audits, as-built drawings, and other closeout deliverables.
Coordinate document flow among field staff, inspectors, project managers, contractors, consultants, and client stakeholders while maintaining confidentiality and record integrity.