Construction Document Control & Project Coordinator (Houston, TX)

BW Industrial Construction • Houston, TX

25d • $25 - $42 • Onsite

About The Position

BW Industrial Construction is seeking an organized, detail-oriented Document Controls Project Coordinator to prepare project documents and support our industrial construction business. You will work with administration, accounting, project teams, and leadership to turn project information into accurate, complete, review-ready document packages. This position is full‑time (5 days in office per week). Candidates must live within 20 miles of the Houston office (77042 area).

Requirements

• Ability to communicate in Mandarin Chinese and use Chinese-language business documents.
• Professional English reading and writing skills for business emails and project documents.
• Ability to work on-site at our office on an agreed full-time or part-time schedule.
• Working proficiency in Microsoft Word, Excel, and PDF tools.
• Strong organization, attention to detail, follow-through, and ability to manage multiple deadlines.

Nice To Haves

• Experience in construction administration, document control, project coordination, or a related role; two or more years is preferred.
• Familiarity with payment applications, change orders, prequalification packages, or closeout documentation.
• Experience with Procore, SharePoint, OneDrive, Adobe Acrobat, or Bluebeam.

Responsibilities

• Organize project files, maintain document registers and revision histories, and preserve original records.
• Prepare client prequalification questionnaires and coordinate supporting company information, project references, resumes, licenses, insurance certificates, and safety records.
• Assemble payment application and invoice support packages, including approved schedules, change orders, receipts, and supporting records, for review.
• Collect and organize drawings, specifications, bid forms, and clarifications for estimating and proposal packages.
• Prepare and format Word documents, Excel trackers, and PDF packages with clear indexes, page numbers, and complete attachments.
• Organize correspondence and supporting records into factual timelines and traceable files for management and authorized advisers.
• Track missing documents, deadlines, and action items; follow up with team members and flag unresolved issues.
• Prepare meeting materials and coordinate signatures, notarization appointments, and submissions after approval.
• Maintain confidentiality and distinguish internal working files from approved external documents.

Benefits

• Competitive pay based on experience
• Paid company holidays
• Paid sick leave, prorated based on regularly scheduled hours worked
• Professional development and training opportunities
• Medical, dental, and vision insurance
• Short-term disability (STD), long-term disability (LTD), and life insurance options
• Additional Paid time off
• 401(k) retirement plan with company match

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed