Construction Coordinator

Timberline Construction Group • Asheville, NC

1d

About The Position

The Construction Coordinator provides administrative, operational, and project coordination support to Construction Managers overseeing mobile home replacement, residential reconstruction, and rehabilitation projects within a residential disaster recovery and housing assistance program. The role supports construction readiness, scheduling, subcontractor coordination, inspections, utility connections, applicant communications, and project documentation. The coordinator works with Construction Managers, subcontractors, applicants, utility providers, local jurisdictions, and program representatives to facilitate timely project execution and maintain compliance with program requirements. The position calls for strong organization, attention to detail, initiative, and the ability to manage multiple projects in a fast-paced construction environment.

Requirements

• High school diploma or equivalent.
• Preferred experience of 1–3 years in construction administration, project coordination, scheduling, or a related role.
• Proficiency with Microsoft Office applications, particularly Excel, Outlook, and Word.
• Ability to learn and use project management systems.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail, with the ability to manage competing priorities.
• Ability to work independently while maintaining effective communication with Construction Managers and project stakeholders.
• Candidates must undergo a pre-employment drug test and background check, which may include criminal history and employment verification; refusal to consent to testing may result in withdrawal of the offer.

Nice To Haves

• Associate degree or coursework in construction management, business administration, or a related field.
• Familiarity with residential construction, manufactured housing, reconstruction, or rehabilitation projects.
• Experience coordinating subcontractors, inspections, permits, and utility services.
• Experience supporting federally or state-funded disaster recovery or housing rehabilitation programs.
• Familiarity with construction permitting, AHJ inspections, utility coordination, and 811 locate procedures.
• Experience maintaining construction schedules, subcontractor documentation, and project tracking systems.
• Knowledge of change order documentation, construction delays, and project compliance requirements.
• Experience communicating with homeowners, applicants, subcontractors, and government agencies.

Responsibilities

• Review the construction pipeline for quality control and verify project readiness before construction begins.
• Help Construction Managers identify outstanding requirements, documentation, and action items that could affect readiness.
• Assist with creating and coordinating 811 utility locate tickets and follow up on preconstruction requirements.
• Help develop, maintain, and update construction schedules for assigned projects.
• Coordinate schedules for septic systems, wells, archaeological monitoring, and other site-specific activities.
• Communicate schedule updates and coordinate with subcontractors, applicants, and other stakeholders as directed by the Construction Manager.
• Track construction milestones and follow up on outstanding activities.
• Request and obtain subcontractor quotes, support subcontractor onboarding, and maintain organized records of quotes, approvals, and related documentation.
• Assist with applicant communications and provide project status updates at least weekly, or more often when needed.
• Coordinate applicant availability for inspections, utility activities, and other construction requirements; record communications and escalate concerns to the Construction Manager when necessary.
• Maintain accurate project records of construction progress, schedule changes, outstanding requirements, and completed activities.
• Follow up on missing information and documentation needed for project progression, reporting, compliance, and tracking.
• Assist with requesting and scheduling inspections with Authorities Having Jurisdiction (AHJs), municipal agencies, program representatives, and inspection teams.
• Track inspection requests, dates, results, and corrective actions, and follow up on inspection-related requirements.
• Coordinate electrical pole drops, service reconnections, and other utility activities with utility companies, AHJs, applicants, and responsible parties.
• Assist with preparing and documenting change order requests for work beyond the original approved scope, including gathering quotes, photographs, and supporting information.
• Help document project delays and supporting information for time-extension requests, and track outstanding change orders and extension requests.
• Help coordinate required flood insurance for properties in designated flood zones, follow up on documentation, and maintain records in project management systems.
• Support compliance with program procedures, documentation standards, and applicable construction requirements.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED