Construction Bookkeeper / Finance Administrator

Intrepid Build LLC • Pittsboro, NC

3d • $75,000 - $90,000 • Onsite

About The Position

We are a growing General Contracting company seeking a detail-oriented, organized, and experienced Construction Bookkeeper / Finance Administrator. In this role, you will manage our day-to-day financial operations, maintain project-specific cost accounting, and ensure compliance across all subcontractors and vendors. The ideal candidate has a strong background in construction accounting, understands project workflows, and can seamlessly handle everything from lien waivers to general ledger management.

Requirements

• 3+ years of bookkeeping or accounting experience, specifically within the construction industry (General Contracting experience preferred).
• Degree in Accounting, Finance, or Business Administration preferred, or equivalent 5+ years of field experience.
• Experience with construction management and accounting software, specifically QuickBooks Online, Microsoft Office, and Google Workspace.
• Solid understanding of construction compliance, including progress and final billings, retainage, lien laws, CSI codes, and insurance requirements.
• Highly organized, detail-oriented, and capable of working independently in a fast-paced environment.
• A computer literacy and proficiency test will be administered as part of the hiring process.

Nice To Haves

• Familiarity with Concur is a plus, but not a requirement.

Responsibilities

• Collect, track, and verify Certificates of Insurance (COIs) and Lien Waivers (conditional and unconditional) from subcontractors and vendors prior to releasing payments.
• Manage the onboarding of new vendors and subcontractors, ensuring accurate W-9 collection and 1099 compliance.
• Assist with basic onboarding administrative tasks for new field and office employees.
• Support Project Managers with the administration of bid, payment, and performance bonds, as needed.
• Manage job-specific sales tax exemption certificates.
• Notarize construction and project documents as required.
• Prepare and submit progress and final billings (including AIA billing formats if applicable).
• Track outstanding invoices and follow up on collections to maintain healthy cash flow.
• Review, code, and enter subcontractor invoices and material bills. Match invoices to purchase orders and subcontracts.
• Track and allocate expenses to specific jobs and CSI cost codes to ensure accurate project costing and profitability reporting.
• Manage and track project retainage for both billings and subcontractor payments.
• Maintain and reconcile the General Ledger, bank accounts, and corporate credit cards.
• Maintain foundational skills and knowledge in payroll processing to effectively support and coordinate data with our third-party payroll processor.
• Manage individual compliance as required for internal and exterior controls, corporate handbook policies, benefits administration, payroll support, and vacation accrual tracking.
• Handle incoming and outgoing mail and packages.
• Assist with message taking, phone routing, and recording meeting minutes as needed.

Benefits

• Comprehensive Health, Dental, and Vision insurance
• Paid Time Off (PTO) and paid holidays
• Completely paid accident insurance plan through Aflac
• Company-paid (approved) educational and professional development opportunities that benefit the company (such as obtaining your Notary public commission)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree