Bookkeeper/Office Administrator

Epic Distribution•Anaheim, CA

3d•$28 - $32•Onsite

About The Position

Epic Distribution is seeking a dependable and detail-oriented Bookkeeper / Office Administrator to support daily accounting functions and office operations. This role integrates financial management and administrative coordination to ensure accuracy in accounting processes, efficiency in day-to-day operations, and alignment across business systems. The ideal candidate is organized, proactive, professional, and capable of managing multiple responsibilities in a fast-paced environment.

Requirements

Proficiency in QuickBooks OnLine and Microsoft Office Suite.
Strong organizational skills and attention to detail.
Ability to prioritize tasks and meet deadlines.
Professional communication and customer service skills.
Ability to work independently and maintain confidentiality.

Nice To Haves

Previous bookkeeping and office administration experience preferred.

Responsibilities

Prepare and issue customer invoices.
Manage customer collection cycles and follow up on past due accounts.
Process and record customer payments and credit card payments in QuickBooks.
Manage customer payment terms, credit memos, and credit references.
Process vendor invoices and maintain vendor payment terms.
Handle collections and manage customer credit holds.
Perform expense posting and sales tax reporting.
Complete monthly reporting and account reconciliations.
Ensure timely payment of company bills and maintain accurate financial records.
Pay designated vendors on a weekly basis.
Process monthly bill payments.
Prepare bi-weekly payroll reports and payroll journal entries.
Assist with audits and reporting requirements.
Update and maintain company forms, including Terms & Conditions and Credit Applications.
Maintain company calendars, including paid holidays and employee birthdays.
Coordinate project-based administrative tasks and communicate with external vendors and service providers.
Oversee deadline compliance duties and administrative follow-through.
Answer phones and direct calls/messages appropriately.
Order and manage office and supply inventory.
Assist with employee onboarding, medical insurance, and 401(k) administration.
Attend scheduled meetings and ensure follow-up items are documented and completed.