Finance Administrator

Payroll Management•Auburn, ME

1d•Onsite

About The Position

Payroll Management is a family-owned company since 1989, known for our customer-focused support and tight-knit company culture. We are real people, offering really great service, looking out for one another, and always growing in our skills and knowledge. The Finance Administrator is responsible for developing a comprehensive understanding of all core functions within the Finance Department, including accounting, tax administration, payroll tax processing, and client fund management. This role serves as a cross-functional resource to support daily operations, assist with workload fluctuations, and provide coverage during vacancies or extended employee absences. This position requires a high level of adaptability, critical thinking, and initiative, along with the ability to seamlessly transition between responsibilities to maintain continuity of operations and service excellence.

Requirements

Associate’s or Bachelor’s degree in Accounting or related field
Minimum of 5 years of accounting experience working with financial statements
Knowledge of Generally Accepted Accounting Principles (GAAP)
Proficient in QuickBooks or similar accounting systems
Intermediate to advanced Excel skills
Strong analytical, problem-solving, and organizational skills
High level of accuracy and attention to detail
Excellent communication and interpersonal skills
Ability to manage multiple priorities and shift between tasks efficiently
Professional, self-motivated, and adaptable

Nice To Haves

Experience with payroll processes and tax regulations preferred

Responsibilities

Develop working knowledge of all Finance Department roles and processes
Provide operational support across accounting, tax, and payroll functions based on volume or business need
Serve as backup for key positions during employee absences, vacancies, or peak periods
Cross-train with all members of the department and maintain readiness to step into multiple roles
Identify inefficiencies and recommend process improvements across functions
Reconcile all balance sheet accounts and maintain supporting documentation
Reconcile client tax funds collected and disbursed
Coordinate bank reconciliations and ensure accurate posting of transactions
Assist with year-end audit preparation and documentation
Work with internal teams to automate reconciliation processes where possible
Research and resolve discrepancies or system issues
Process client conversions, ensuring proper tax setup and registration
Manage service terminations, including determination of liabilities or refunds
Maintain accurate and secure client records
Collaborate with internal teams to ensure proper handling of client funds
Build positive working relationships with clients, agencies, and coworkers
Support a collaborative and positive team environment
Maintain confidentiality and professionalism at all times
Assist with special projects and other duties as assigned