Construction Billing & Collections Specialist

Cavoratalent•Lanham, MD

21h•$72,000 - $85,000

About The Position

An established construction services company in Lanham, Maryland, is seeking an experienced Construction Billing & Collections Specialist to join its accounting team. The role manages construction billing from invoice preparation through payment collection and works closely with project managers and accounting leadership. The specialist handles construction progress billings, AIA billing formats, retainage, lien waivers, customer payment requirements, accounts receivable, and collections. The position also supports billing reconciliations, revenue reporting, cash flow forecasting, and improvements to billing and accounts receivable processes.

Requirements

2–5 years of experience in construction billing, project accounting, accounts receivable, or a related field.
Strong working knowledge of construction progress billing, including AIA billing formats and continuation sheets.
Experience with accounts receivable collections and customer payment follow-up.
Understanding of schedules of values, change orders, retainage, and lien waivers.
Experience using construction billing portals such as Textura, Procore, Coupa, GCPay, or similar platforms.
Intermediate Microsoft Excel skills, including SUMIFS, XLOOKUP, and spreadsheet reconciliation.
Strong organizational skills and exceptional attention to detail.
Excellent written and verbal communication skills.
Ability to manage multiple projects, prioritize deadlines, and work effectively in a fast-paced environment.

Nice To Haves

3+ years of collections experience within construction, subcontracting, or equipment rental.
Experience with Sage Intacct, Sirius, or comparable construction accounting systems.
Familiarity with construction contracts, lien rights, and payment compliance requirements.
Experience working directly with project managers, general contractors, and subcontractors.

Responsibilities

Prepare and submit monthly construction progress billings and customer invoices.
Manage schedules of values, change orders, retainage, and percentage-of-completion updates.
Prepare and process AIA-style billing documents and continuation sheets.
Maintain accurate billing records, contract values, and project financial information.
Submit invoices through construction billing platforms and customer portals.
Track invoice approvals, payment status, outstanding balances, and retainage releases.
Maintain a billing calendar to meet monthly deadlines.
Collaborate with project managers to resolve billing discrepancies and obtain required documentation.
Monitor accounts receivable aging reports and proactively follow up on outstanding invoices.
Contact customers about overdue payments by phone, email, and written correspondence.
Negotiate payment arrangements while maintaining positive customer relationships.
Identify and resolve payment disputes, billing discrepancies, and outstanding account issues.
Prepare and manage lien waivers, conditional and unconditional releases, and other compliance documentation.
Support compliance with applicable construction lien and bond requirements.
Maintain detailed records of collection activities and customer communications.
Prepare collections reports and assist with cash flow forecasting.
Enter and maintain accurate billing and accounts receivable information in accounting systems.
Use construction accounting software such as Sage Intacct, Sirius, or similar systems.
Assist with month-end closing, billing reconciliations, and revenue reporting.
Work with the Controller and accounting team to improve billing accuracy and collections efficiency.
Identify opportunities to streamline billing processes and strengthen accounts receivable management.