Construction and Facilities Coordinator

Moncler Group•New York, NY

1d•Hybrid

About The Position

The Construction and Facilities Coordinator is a member of the Store Planning team and supports repair and maintenance operations and construction activities across Moncler Group Americas, including Moncler and Stone Island. The role coordinates day-to-day facilities needs and provides administrative, vendor, scheduling, procurement, and project coordination support for construction and store planning initiatives. It helps maintain retail and corporate environments to high standards of quality, functionality, and aesthetic appeal, while supporting construction projects in meeting established timelines and budgets. The scope includes directly operated stores, outlets, wholesale accounts, corporate offices, and showrooms. The position is based four days per week on site at Moncler’s corporate office in Soho, Manhattan, and requires 20% travel. It reports to the Director of Store Planning & Construction.

Requirements

Bachelor’s degree in construction management, architecture, or a related field.
At least 2 years of experience in a relevant construction, architecture, or facilities capacity.
Knowledge of complex HVAC, plumbing, and electrical systems.
Proficiency in reading technical drawings.
Proficiency in Excel and PowerPoint.
Strong administrative skills.
Ability to communicate effectively, verbally and in writing, with employees, management, vendors, and contractors.
Collaborative approach and a positive, motivated attitude.
Ability to work independently and as part of a team, with flexibility and adaptability.
Excellent organizational and time-management skills, including the ability to prioritize urgent and critical tasks.
Operational efficiency and ability to enhance processes and systems to optimize team and business outcomes.
Physical ability to occasionally lift and move equipment or supplies as needed.

Nice To Haves

Experience in retail, luxury retail, or a commercial setting.
Knowledge of CAD and Photoshop.
Fluency in Italian.
Aspiration to develop a career in project management.

Responsibilities

Develop, communicate, and implement project schedules.
Provide project management support throughout the project life cycle, ensuring adherence to timelines and budget constraints.
Prepare visual documentation for site visits, including photographs, hand sketches, annotations on construction documents, and surveys as needed.
Research and procure long-lead construction materials, including specified millwork, lighting, door hardware, and other items.
Assist in preparing and reviewing meeting minutes, owner change orders, and requests for information.
Coordinate the solicitation and management of pricing and vendor proposals, and receive and evaluate construction bids for comparison.
Oversee secure delivery of materials and services.
Support construction administration duties.
Organize site photographs.
Create change orders, manage goods receipts, and maintain a weekly tracking log.
Ensure invoices accurately reflect contractual amounts and oversee adherence to payment schedules.
Collaborate with internal teams, vendors, and contractors to support construction, repair, and maintenance activities and departmental objectives.
Promote a positive, respectful, and collaborative work environment through open communication and teamwork.
Demonstrate accountability and professionalism, and follow company policies and procedures.
Maintain service, integrity, and responsiveness when engaging with internal and external stakeholders.
Perform additional duties as assigned to support departmental priorities and business needs.